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Scotia Place Project Committee Coordinator

1 month ago

Calgary, Alberta, Canada Calgary Sports and Entertainment Corporation Full time
Join a people-first, diverse, and innovative team delivering extraordinary fan experiences to our guests. Assist with the opening of Scotia Place providing high-level administrative support to the Calgary Sports and Entertainment Project Committee. Responsibilities include coordinating meetings, site tours, greeting visitors, supporting staff, providing budget support, developing presentations, and managing office supplies.

Key Accountabilities:

  • Calendar management, booking meetings, and maintaining appointment schedules;
  • Develop and maintain a well-organized electronic filing system that permits rapid retrieval of information;
  • Screen incoming correspondence and preparing draft responses;
  • Promptly receive and screen all incoming telephone calls, taking messages as appropriate, and eliciting necessary information to allow timely responses and schedule appointments as required;
  • Provide accurate word processing support by composing and/or editing a variety of documents;
  • Provide support for minutes recording, transcribing and distribution;
  • Liaise with numerous stakeholders with confidence and professionalism;
  • Assist with the proper functioning of business equipment and IT systems;
  • Maintain office supply ordering and stock for a busy office environment;
  • Liaise with the Project Accountant and facilitate the flow of financial information;
  • Must be able to lift large rolls of drawings;
  • All other duties as assigned.


The Ideal Candidate:

  • A minimum of ten years' experience in an administrative position;
  • Five years' experience in an administrative role supporting a C-level executive;
  • A background or knowledge of construction would be considered an asset;
  • A positive attitude coupled with strong interpersonal skills;
  • Post-secondary education in Business Administration or a combination of education and experience;
  • Proficient in MS Word, MS Excel, MS PowerPoint, and MS Outlook;
  • The ability to work in a high volume environment with competing priorities;
  • Strong communication skills and the ability to be flexible with changes in daily routine.


Requirements:

  • Ability to take on all assignments;
  • Experience with Project documentation;
  • Knowledge of document control systems;
  • Ability to work in a high volume environment;
  • Flexibility with changes in daily routine.


Additional Information:

No deadlines mentioned in the provided text.