Office Manager
3 days ago
The Office Manager oversees Human Resource and Office Management functions within all departments, reporting to the Executive Director. This role requires strong organizational and communication skills.
**Job Description:**
- Administer health and welfare plans, including enrolments, changes, and terminations.
- Process required documents through payroll and insurance providers for accurate record keeping and proper deductions.
- Answer employee questions regarding healthcare and wellness plans.
- Perform customer service functions by answering employee requests and questions.
- Recommend new policies and procedures to improve company efficiency.
- Check prospective employee references.
- Reconcile benefits statements.
- Conduct audits of payroll, benefits, or other HR programs and recommend corrective action.
- Assist with processing of terminations.
- Assist with recruitment and interview process.
- Track candidate status and respond with follow-up letters.
- Schedule meetings and interviews as requested.
- Perform clerical functions, including photocopying and filing.
- Assist with correspondence and performance review process.
- Prepare new employee files.
- Perform other duties as assigned.
**Requirements:**
- Bachelor's degree in Human Resources, finance, business management, or business administration.
- 3-5 years of experience in finance, payroll, and not-for-profit society.
- Strong knowledge of current employment law matters and diversity management.
- Politically and culturally sensitive.
- Strong presentation, written, and verbal skills.
- Ability to identify employee developmental needs and provide coaching and mentoring.
- Strong morals and ethics, with a commitment to staff privacy.
- Knowledge of job classification, job analysis, and job descriptions.
- Effective communication skills with individuals at all levels.
- Able to work efficiently as part of a team and independently.
- Computer literacy, including MS Word, Excel, PowerPoint, and email.
- Attention to detail in all areas of work.
- Able to work well under pressure and meet deadlines.
- Ability to use general office equipment.
- Professional appearance and manners.
**Working Conditions:**
- Travel may be required.
- Ability to attend and conduct presentations.
- Manual dexterity required for desktop computer and peripherals.
- Overtime as required.
- Lifting or moving up to 10lbs may be required.
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