Executive Assistant, DSVP

3 weeks ago

Montreal, Quebec, Canada Intact Full time

Our workforce plays a key role in our mission to support individuals, businesses, and communities in their journey towards prosperity and resilience. By joining our team, you become part of a dedicated community of professionals committed to bringing this purpose to life.

Experience a culture where learning and development are encouraged, and diversity is celebrated as a core asset. We are committed to providing you with the necessary tools, opportunities, and flexibility to help you achieve your goals - that's our promise to our employees.

Our hybrid work model offers the perfect balance between remote work and valuable face-to-face interactions.

Discover how you can impact the future, succeed as a team, and evolve with us.

About the position

Responsibilities:

  • Provide comprehensive support to the DSVP, such as managing their schedule, arranging travel logistics, organizing meetings, documenting minutes, handling expense reports, drafting correspondence, and more.
  • Support the team by managing confidential documents, coordinating hospitality services, preparing meeting agendas, compiling document packages, tracking timesheets, and handling supplies and inventory.
  • Facilitate project meetings by scheduling, reserving rooms, setting up equipment, and sharing meeting agendas.
  • Offer ongoing technical assistance to the team, including supporting new employees with onboarding processes.
  • Engage in special projects, update project documentation, and assist with various tasks as needed.
  • Coordinate and provide on-site support for departmental and offsite events, including fundraisers and staff gatherings.
  • Generate reports, create presentations, and manage documents using PowerPoint, Word, and Excel.
  • Assist in the annual budgeting activities.
  • Provide backup support to fellow Executive Assistants.


Qualifications:

  • College diploma in administration or secretarial studies, or equivalent experience
  • Minimum of 5 years of relevant experience
  • Demonstrated business proficiency and professionalism
  • Advanced skills in MS Office applications (Word, Excel, PowerPoint)
  • Ability to manage multiple priorities and meet deadlines
  • Excellent written and verbal communication abilities
  • Bilingual proficiency in French and English, with the need to interact with English-speaking clients and colleagues
  • Eligibility to work in Canada without prior Canadian work experience

Benefits:

  • Competitive financial rewards program
  • Employee Share Purchase Plan matching 50% of net shares bought
  • Comprehensive flex pension and benefits package, including virtual healthcare
  • Flexible work options
  • Opportunity to buy up to 5 additional days off annually
  • Annual wellness account promoting an active lifestyle
  • Support for physical and mental well-being, embracing change, and fostering connections
  • Access to extensive learning resources and programs
  • Employee-led networks for education, inspiration, and professional growth
  • Dedicated leaders and colleagues to support your development
  • Community Impact program to contribute to causes that matter to you

We are a diverse and inclusive employer

At Intact, we prioritize diversity and aim to create an inclusive and accessible workplace where every individual is valued, respected, and heard.

If you require specific accommodations during the recruitment process, please inform us when we contact you about job opportunities. We are committed to meeting your needs.

Please note: Employees of Intact or belairdirect should apply through the internal platform.

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