Admin Support 1

1 week ago


Vancouver, British Columbia, Canada UBC Full time
Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Hourly - Administrative Support 1 (Gr1)Job TitleAdmin Support 1DepartmentRural Projects | Continuing Professional Development | Faculty of MedicineCompensation Range$ $25.90 CAD HourlyPosting End DateJune 27, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Jun 26, 2025

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
This position supports programs situated within UBC Faculty of Medicine's Continuing Professional Development (CPD). The role involves corresponding with learners via email, collating materials for review, supporting the CPD team with preparing documentation, and preparing and sending notifications regarding their status in CPD programming, and other tasks as required.

Organizational Status
The position reports to the Senior Manager and also takes direction from the Program Coordinator and other senior CPD staff as required. Interacts with several team members across portfolios to support the promotion of events and programs.

Work Performed

  • Monitors learner submissions
  • Collates submission materials for review, ensures all required documents are submitted
  • Assists with preparation of accreditation-related materials
  • Corresponds with internal and external stakeholders and answers basic questions or escalates them to other members of the team, as required
  • Performs other duties as assigned
  • Assist in data preparation, collection, entry and analysis
  • Maintaining databases
  • Maintains appropriate and confidential storage of research information, equipment and data

Consequence of Error/Judgement
This position requires significant tact and good judgment related to CPD reputation and brand. Failure to work cooperatively and with good judgement would impact teamwork and established trust among our learners and physician organization partners.

Supervision Received

The Senior Manager oversees the day-to-day work of the incumbent

Supervision Given
This position has no supervisory responsibilities.

Minimum Qualifications
High School graduation, plus two years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Ability to compose written materials using clear concise business English.

Ability to accurately proofread for spelling, grammar, and punctuation.

High level of proficiency in MS Word, Excel, PowerPoint, and Outlook required.

Experience in working with the medical community an asset.


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