Administrative Officer

3 days ago

Whitehorse, Yukon, Canada ALX Exploration Services Full time

ALX is a growing provider of construction, mining, and exploration supplies. This position provides administrative and operational support to ALX senior management. We are looking for a highly motivated self-starter and committed individual who can take direction and initiative. They are a highly organized individual, who prides themselves on their attention to detail.

Duties & Responsibilities

Under the direction of senior management, the Office Administrator will perform the following:

Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures

Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed

Carry out administrative activities to support ALX management

Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes

Assist in preparation of operating budget and maintain inventory and budgetary controls

Assemble data and prepare periodic and special reports, manuals and correspondence

Education, Knowledge and Skills

Diploma in business administration, management, finance, or related field OR 4 years job experience in a similar position or work environment. Significant preference will be given to applicants who can demonstrate a strong knowledge of EXCEL.

Along with education and work experience the applicant should:

Have strong personal suitability with exceptional customer service skills

Have well developed organizational skills and the ability to multitask

Value a high degree of cleanliness throughout all workspaces

Demonstrate the ability to work independently and be self-motivated

Be able to work under pressure with varying deadlines, while ensuring priority tasks are completed

Have excellent team building skills and be able to provide team leadership

Demonstrate the ability to be adaptable and supportive in handling various responsibilities

Have proven decision-making, analytical, and problem-solving skills as well as attention to detail

Have highly effective communication skills, both verbal and written as well as good listening skills

Have proficiency in computer skills including the use of spreadsheets, word processing programs, and the willingness to learn CRM, cloud based & inventory systems

Working Conditions

While the job duties apply equally, the working conditions dictate frequent shifting of priorities and activities on a routine basis. The incumbent will work a forty-hour work week at a minimum with longer hours required during peak times.

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