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Executive Assistant

4 months ago

Toronto, Ontario, Canada Equinix Full time

Who are we?

Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.


A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.

Executive Assistant

Job Summary Are you ready to take your administrative skills to the next level? Equinix, a world-class leader in data center solutions, is seeking an Executive Assistant with exceptional organizational and communication skills to join our team in Toronto. As an Executive Assistant at Equinix, you will have the opportunity to work closely with our executive leadership and make a significant impact on the success of our organization.

Responsibilities

Administrative

  • Organize heavy calendar management for 1-2 Senior Executives
  • Manage a global calendar with multiple time zones in collaboration with cross-functional support staff
  • Schedule complex travel and accommodation arrangements
  • Ensure timely and accurate completion of expense reports for 1-2 Senior Executives
  • Actively manage purchase order life cycle
  • Balance numerous assignments with competing priorities
  • Demonstrate strong attention to detail and accuracy

Special Projects

  • Partner with Leadership team to collaborate on projects and programs
  • Coordinate and support special projects as needed

Events/Orchestrate Meeting Logistics

  • Event planning
  • Team building
  • Venues
  • Catering
  • Video conferencing
  • Audio-visual tools

Communications

  • Collaborate with stakeholders and partner support organizations
  • Manage Global level communications distribution lists, email, and other correspondence
  • Prepare presentation materials, e.g. power point slides, meeting talk points and agendas
  • Interface with sensitive information and maintain high level of confidentiality
  • Identify and foster cross-functional collaboration opportunities
  • Serve as liaison between senior leadership, their direct reports and front-line team

Qualifications

  • 3+ years experience required, 5+ years of Administrative experience (or equivalent)preferred, with senior level management support experience desired
  • Fluency in both English and French is requirement
  • Expert proficiency in MS Office - PowerPoint, Excel & Word is required
  • Extraordinary attention to detail and dedication to quality and accuracy
  • Demonstrate strong analytical, problem-solving, and communication skills
  • Dedication to the highest degree of discretion and respect for confidentiality
  • Validated organizational skills with strong multi-tasking and execution ability
  • Ability to build and maintain positive and productive inter-departmental working relationships
  • Strong sense of customer focus and dedication to customer service excellence
  • Ability to work in a high-energy and fast-paced environment

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.