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Facilities Coordinator

2 months ago

Vancouver, British Columbia, Canada UBC Full time
Job Summary

Under the general supervision of the Director, BCCHR Facilities, the incumbent performs a variety of shipping, receiving, distribution, mailroom and administrative duties to support the efficient and effective operation of BCCHR Facilities.

Key Responsibilities
  • Coordinates shipments and receives goods, ensuring prompt delivery or storage of perishable items as required.
  • Places orders for medical and compressed gases, oversees inventory, and monitors safe handling, storage, labeling, and removal of cylinders and/or chemicals.
  • Sorts, sends, and delivers internal and external mail, accepts and delivers registered mail and courier deliveries.
  • Uses EPro system to place orders for supplies and equipment, and dispenses items as requested.
  • Coordinates delivery of heavy/large equipment and provides assistance with receipt and shipment of small animals.
  • Arranges disposal and/or recycling of surplus lab/office equipment as required.
  • Enters requests for building repairs and schedules maintenance of BCCHR core equipment.
  • Processes requests for new equipment and maintains asset inventory of existing equipment.
  • Investigates new sources for supplies and equipment for administrative and core use.
  • Assists with security of BCCHR buildings, including providing first response to facility alarms.
  • Issues keys, control access cards, and photo identification for BCCHR staff and facility occupants, and maintains a spare key inventory database.
  • Liaises with service people to organize internal phone moves and set-up of new phones.
  • Maintains cleanliness in all areas associated with shipping and receiving, and liaises with Housekeeping to ensure cleanliness of all BCCHR facilities.
  • Works with the Director and Facilities Coordinator to schedule terminal cleans with Lab Managers as needed.
  • Maintains freezer monitoring process, ensuring contact lists are up to date.
  • Coordinates weekly Eway Group Order (Staples) and distributes supplies when received.
  • Orders, distributes, and replenishes masks at all entrances for the Institute.
Requirements

The ideal candidate will have a high school graduation and a minimum of 2 years of related experience or an equivalent combination of education and experience. They will also possess strong interpersonal skills, ability to communicate effectively verbally and in writing, and ability to deal with others effectively.

Working Conditions

The incumbent will work in a fast-paced environment, with frequent interruptions and deadlines to meet. They will be required to lift and move heavy objects, and work in a variety of environments, including laboratories and offices.