Facilities Project Coordinator

2 months ago

Vancouver, British Columbia, Canada BC Centre for Excellence in HIVAIDS Full time

Job Title: Facilities Project Coordinator

Job Summary: We are seeking a highly organized and detail-oriented Facilities Project Coordinator to join our team at the BC Centre for Excellence in HIV/AIDS. The successful candidate will be responsible for supporting the operations of our facility, including order management, inventory, space planning, and maintenance.

Key Responsibilities:

  • Support the upkeep and maintenance of our facility, including ordering supplies and managing inventory
  • Coordinate and manage space planning to ensure efficient use of our facilities
  • Oversee and coordinate office moves and renovations
  • Uphold safety protocols and requirements for facilities day-to-day operations
  • Conduct routine site inspections to ensure optimal performance and management of facilities scope of work
  • Work with the larger BC-CFE Operations team and key stakeholders to maintain Site Business continuity planning and Emergency response plan
  • Support facilities manager in the management and upkeep of facilities vendor contracts and service level agreements

Requirements:

  • Grade-12 or Diploma/Certification in Project Management or Business Administration or equivalent combination of education, training and experience
  • At least three years of experience in managing and implementing projects
  • Demonstrated ability to develop, implement and evaluate programs
  • Project management skills and ability to determine objectives, and define plans and priorities
  • Ability to work cooperatively with others to foster effective working relationships and utilizes facilitation, and conflict management skills
  • Ability to innovate and apply systems thinking and creativity in problem solving and decision-making
  • Ability to communicate effectively, both verbally and in writing, including report writing and presentation skills
  • Ability to work both independently and as part of a team
  • Ability to provide effective team leadership
  • Ability to work across all levels of the organization, including the ability to exercise tact and diplomacy when dealing with individuals internal and external to the organization
  • Ability to operate related equipment including relevant computer applications

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
  • Ability to push/pull/lift objects of different weights
  • While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, bend over, or feel objects, tools, or controls; and reach with hands, talk, and hear
  • The employee frequently views a computer monitor and frequently uses a computer keyboard
  • Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus
  • The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances

Working Conditions:

  • The employee regularly performs work on-site at construction work sites and occasionally at office
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

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