Facilities Project Coordinator

2 months ago

Vancouver, British Columbia, Canada BC Centre for Excellence in HIVAIDS Full time
Job Summary

The BC Centre for Excellence in HIV/AIDS is seeking a highly skilled and experienced Facilities Project Coordinator to join our team. As a key member of our operations team, you will be responsible for supporting the upkeep and maintenance of our site operations, including order management, inventory, space planning, and office moves.

Key Responsibilities
  • Operations
    • Support the upkeep and maintenance of BC-CfE site operations, including order management, inventory, space planning, and office moves.
    • Uphold safety protocols and requirements for facilities day-to-day operations.
    • Conduct routine site inspections to ensure optimal performance and management of facilities scope of work.
    • Work with the larger BC-CFE Operations team and key stakeholders to maintain Site Business continuity planning and Emergency response plan.
    • Support facilities manager in the management and upkeep of facilities vendor contracts and service level agreements.
  • Projects
    • Assigned to Facilities team to support with the management and delivery of site redevelopment projects.
    • Support in review and development of project plans to ensure minimal impact to CfE operations.
    • Assist in obtaining, evaluating, and coordinating facilities projects by working with key vendors alongside facilities manager.
    • Work with project staff to incorporate safety preplanning into all phases.
    • Serve as a liaison to external project contractors (Architects, Trades, Consultants, Suppliers, Inspectors and other Project Staff and Owner Representatives) in resolving issues related to plans and specifications.
    • Support change management and communications of key project changes to BC-CfE staff and leadership to minimize operational impact.
    • Support reporting or project expenses and budget reports to facilities manager and BC-CfE Operations.
    • Participate in budget reviews and change order submissions with Project stakeholders as directed by Facilities manager.
    • Provide project progress updates to ensure facilities projects are delivered on scope, schedule, and budget.
    • Conducting Quality Control (QC) inspections to ensure installations are per contract documents and in accordance with approved project plans.
    • Prepare final records for project such as closeout records, warranties, As-Builts, Operations and Maintenance manuals (O&Ms), attic stock, spare parts, and evaluate information to ensure compliance with contract documents.
    Requirements
    • Education, Training, and Experience
      • Grade-12 or Diploma/Certification in Project Management or Diploma/Certification in Business Administration or equivalent combination of education, training, and preferably at least three years of experience in managing and implementing projects.
    • Skills and Abilities
      • Demonstrated ability to develop, implement, and evaluate programs.
      • Demonstrated project management skills and ability to determine objectives, and define plans and priorities.
      • Ability to work cooperatively with others to foster effective working relationships and utilizes facilitation, and conflict management skills.
      • Ability to innovate and apply systems thinking and creativity in problem solving and decision-making.
      • Ability to communicate effectively, both verbally and in writing, including report writing and presentation skills.
      • Ability to work both independently and as part of a team.
      • Ability to provide effective team leadership.
      • Ability to work across all levels of the organization, including the ability to exercise tact and diplomacy when dealing with individuals internal and external to the organization.
      • Ability to operate related equipment including relevant computer applications.

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