Facilities Planning Coordinator

4 weeks ago

Vancouver, British Columbia, Canada Vancity Full time
About the Role

We are seeking a highly organized and detail-oriented Facilities Planning Specialist to join our team at Vancity. As a key member of our facilities team, you will play a critical role in ensuring the smooth operation of our facilities and providing exceptional service to our internal customers.

Key Responsibilities
  • Provide operational support and maintain stakeholder relationships across the organization, enabling an efficient and seamless service experience for internal customers.
  • Support project initiation and planning of capital projects by coordinating the completion of key activities, processing invoice payments, and taking meeting minutes.
  • Support implementation of organizational design standards by documenting and communicating design guidelines and specifications.
  • Manage updates on Office Space tool, including technical issue follow up and reporting.
  • Provide support for Corporate Space Plan.
  • Provide administrative support, process invoices, take meeting minutes, and provide calendar support for the Director.
Requirements
  • A problem solver – You have an analytical mind and can multi-task to come up with solutions.
  • Tech-savvy – People often say you're a quick learner and great with technology & systems.
  • A great communicator – You find it easy to get to know others and have great conversations.
  • Ready for a challenge – You have a positive attitude and are able to work in a fast-paced changing environment.
  • Resourceful– You understand and utilize the network of resources available to you and can independently formulate appropriate solutions for your members.
  • A strong relationship builder– You find it easy to get to know others and build trust.
  • 3 years of clerical or administrative experience.
  • Experience at a financial institution considered an asset.
  • Experience working on design standards and best practices considered an asset.
  • Experience with project management practices considered an asset.
  • Customer service skills.
  • Strong working knowledge of Microsoft office programs.
  • Strong technical skills.
What We Offer

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.

The salary range for the role is $56,500 to $84,700 and a candidate's offer is likely to be up to the mid-point of the role ($70,600). The upper half of the salary range is typically reserved for individuals who have demonstrated consistent strong performance in the role and possess a high level of job knowledge and skill.

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