Archives Specialist, Archives and Special Collections
2 weeks ago
Description
Archives & Special Collections within Libraries & Cultural Resources is currently seeking a Full-time Temporary Relief Archives Specialist for approximately 9 months.
The Archives Specialist reports to the Manager, Archival Processing and provides key support in the physical processing, arrangement, description, and finding aid production associated with archival records related to southern Alberta history as managed by Archives and Special Collections. Physical demands include processes that involve repetitive movements and lifting of some heavier archival storage boxes. The position works at the Taylor Family High Density Library on the Spy Hill Campus.
Summary of Key Responsibilities (job functions include but are not limited to):
- Under the direction of the Manager, Archival Processing, creates and maintains archival finding aids, inventories and other documentation that describe archival materials related to southern Alberta's history.
- Completes processing of incoming archival materials, often on deadline to meet departmental, grant, or monetary appraisal deadlines.
- Reviews and edits legacy databases and finding aids related to southern Alberta' history in preparation for migration to AtoM or other collection management systems.
- Uses Exlibris Alma and AtoM to ensure management and discoverability of archival materials.
- Completes project work to support the discoverability and availability of collections related to southern Alberta's history.
- Handles rare, fragile, and archival materials with appropriate care.
- Informs Supervisor and/or Conservation Advisor of materials requiring conservation or preservation.
- Consults appropriately and proactively with Manager, Archival Processing when problems are encountered.
- Assists in the creation and maintenance of digital collections, as required.
- Supports archivists with special projects, as required.
Qualifications / Requirements:
- University degree and/or diploma preferably with an emphasis on archives.
- Minimum of 3 years experience in an archives with particular emphasis on processing, arrangement and description.
- Knowledge of archival theory and practice.
- Knowledge of southern Alberta's history.
- Knowledge of national and international standards for archival collections is an asset (examples include ISAD (G) or RAD).
- Excellent working knowledge of Windows and Microsoft Office software, particularly Excel.
- Knowledge of or experience working with archival management systems, particularly AtoM.
- Strong written and verbal communication skills.
- Ability to handle changes in priorities in a mature and professional manner.
- Ability to work both independently and collegially.
- Strong time management skills.
- High level of accuracy.
- Close attention to detail.
Application Deadline: May 16, 2024
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ) and requests for accommodations can be sent to Human Resources ).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
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