Executive Assistant

3 days ago

Vancouver, British Columbia, Canada BFL CANADA Risk and Insurance Full time

We offer more than a job, we offer a career

  • We support our employees to shape their career by encouraging continuing education and investing in training and development.
  • We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
  • We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
  • We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
  • We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
  • We recognize the importance of work life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

We are looking for an Executive Assistant in our Vancouver Office

As a member of the Western region, you will perform a variety of confidential tasks to support the Executive Team (Executive Vice President, Western Region, VP Performance Solutions, and SVP Operations).

If you're looking for a dynamic work environment, keep reading

Your day as an Executive Assistant

  • Develop and maintain effective and strategic relationships as a representative for the Executive Vice-President (EVP), including with senior executives
  • Complete a broad wide range of administrative tasks for the leaders, including leading active calendars, arranging corporate travel, and managing expenses
  • Effectively communicate with a range of internal stakeholders, demonstrating strong interpersonal skills and professionalism
  • Support the Western Region with organizing strategic team and client meetings, including catering, agendas, and minute taking
  • Proactively follow-up with the Western Executive Committee (WEC) to ensure goals are being met and actions are being pursued through completion
  • Collaborate with internal stakeholder to refine and enhance written materials, ensuring accuracy, clarity, and adherence to established guidelines through meticulous document editing and proofreading
  • Produce high quality presentations, projects, and special assignments based on instructions from WEC
  • Maintain electronic diary for Executive Vice President and Executive Team
  • Building effective relationships with all members of the team and playing a meaningful role in the maintenance of team culture
  • Maintain financial records of sponsorships, legal fees, and corporate credit cards and ensure timely payment of invoices through coordination with the Finance Team
  • Enhance operational efficiencies where needed
  • Liaise with EAs and staff in other offices, regions, and national executive level to coordinate meetings, scheduling, and distribution of information
  • Preparation of documents, financial reports, board presentations and other sensitive information

Our ideal candidate

  • 2-3 years insurance related experience
  • Level 2 license is an asset
  • Maintenance of licensing requirements/continuing education
  • Strong verbal and written communication skills
  • Ability to work well independently, as part of a team and with others throughout the organization
  • Good knowledge of Microsoft Word, Outlook, EPIC, Excel, PowerPoint
  • Ability to work with high volume accounts, in a fast paced environment
  • Effective time management/organizational skills
  • Client focused and service oriented
  • Energetic and flexible
  • Mature, positive attitude
  • Detail oriented

The expected salary for this role ranges from $65,000 to $100,000. Annual salary will be determined by factors including prior experience, location, business segment, and relevance of the candidate's skills to the role.

Who we are

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1300 professionals located in 26 cities across the country. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance and Benefits Consulting services in over 140 countries around the world.

Here at BFL our employees have the freedom to demonstrate their own creativity, leadership and entrepreneurship because we strongly believe in them. We are a national collaborative team that thrives in a fast-paced environment.

Office information

Our Vancouver office is situated in Coal Harbour, half a block from the world renowned Seawall. Employees often enjoy activities along the Seawall during their lunch break with Stanley Park being close by. Our office is easily accessible for employees by car and public transit and there are bike storage lockers in our building.

Let's stay in touch: follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

Learn more about us on our website:

BFL CANADA is an equal opportunity employer.

We welcome and encourage applications from people with diverse abilities. BFL Canada is committed to fostering an environment that is diverse, equitable, inclusive and accessible to all. The diversity of our talents enables innovation and creativity through diverse backgrounds, different thinking and unique knowledge. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.

#LI-Hybrid

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