Office Administrator

2 months ago

Whitehorse, Yukon, Canada Yukon Contractors Association Full time

Monday to Thursday 9 AM – 2 PM

The Yukon Contractors Association (YCA) is now seeking a qualified candidate for the position of Office Administrator.

Reporting to the Operations Manager and Board of Directors, the Administrator provides office support and helps YCA achieve its goals, objectives, and priorities.

The Ideal candidate is resourceful and motivated with a strong knowledge of the Yukon's Construction business community. Is excellent in administration of programs and services, experience in the management of non-profit organizations and an excellent communicator who thrives under pressure.

The YCA will consider a mentorship arrangement where candidates who do not meet all the criteria and competencies will be supported by training and mentorship to "Grow" into the position.

Responsibilities and Accountabilities

The Office Administrator works in a fast-paced environment and is responsible for the following areas.

Emphasizes to focus to support membership retention growth, and development.

Holds responsibilities for all aspects of the organization's finance, website, Bid Depository, Canadian Construction Associations membership & document/seals, create and organize training opportunities for members and the day-to-day operation of the YCA office.

Work in collaboration with the operations manager on key local, regional, territorial, and national partners to advance YCA's priorities.

Work in collaboration with the Bid depository Committee and Administer all aspects of the Bid Depository, will require administrator be present for Bid Depository openings/ submission day(s).

Prepares an annual budget and provides monthly financial reports to the board of directors.

Adherence to professional accounting and financial practices to ensure organizational compliance.

Compliance with transfer payment agreements, funding agreements, contributions, and contracts.

Participates in the Operation Manager's performance evaluation process in collaboration with YCA's Executive Directors.

Degree in Office administration, Organizational Development, Communications, or other equivalent education degree preferred. Equivalent experience in a directly related field may be considered in lieu of the Office Administration degree requirement.

Accountabilities

Candidates will be assessed for personal suitability, familiarity with NGO environment, financial management experience, education, and revenue generation.

Qualifications

Please provide a cover letter and resume with references demonstrating how you meet the following criteria.

Education

Knowledge and Skills

Exceptional computer skills, with proficiency in basic business software (i.e., Microsoft Office 365 – Word, Excel, power point, etc.) and virtual meeting platforms and accurate meeting minutes of monthly board meetings are considered essential.

Excellent financial skills with proficiency in bookkeeping software (i.e., Quickbooks Online)

Knowledge of Yukon's business community, government programming, and knowledge of the First Nation, community organizations and industry are an asset.

Exceptional communication skills, including report writing, public speaking, board presentations, letter writing, website content development and media relations.

Demonstrates exceptional organizational skills, with the ability to meet tight deadlines and work under little or no supervision, is essential.

Experience

Previous Office Administration experience or an Administrator certificate is ideal.

Experience in the development and implementation of operational plans, including budget forecasting and financial reporting.

Experience in managing an annual budget.

Experience with fundraising, membership recruitment

Applications may be hand delivered to Yukon Contractors Associations' office at Steele Street, Whitehorse, Yukon Y1A 2C5

Email -

THE POSITION IS OPEN UNTIL IT IS FILLED – so apply soon if you are interested

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