Office and Events Coordinator

7 days ago

Vancouver, British Columbia, Canada Fresh Tracks Full time

Office Manager

Fresh Tracks Canada is a leading Canadian vacation planning company that crafts tailor-made experiences for people from around the world. We're seeking a highly organized and detail-oriented Office Manager to join our team.

About the Role

We're looking for a self-motivated and creative individual who can take initiative in their role. As our Office Manager, you will be responsible for overseeing the day-to-day operations of our office, planning and managing company events, and driving employee engagement.

Key Responsibilities

  • Manage office supplies and services
  • Partner with Property Management to arrange maintenance and facilities access
  • Main point of contact for office suppliers
  • Play an active role in onboarding, including workstation and technology setup
  • Keep the office and kitchen areas tidy and stocked with supplies
  • Coordinate and manage company events and event budget
  • Maintain high standards of cleanliness in office spaces and meeting rooms
  • Order and coordinate catering for staff
  • Lead Health & Safety and employee wellbeing initiatives
  • Update and manage the employee training portal
  • Troubleshoot office equipment and work closely with our IT partners
  • Perform other administrative duties as required

Requirements

  • 2+ years of experience in office management
  • Strong planning, organizational, analytical, and time management skills
  • Excellent attention to detail and accuracy
  • Ability to work in a fast-paced environment and adapt to change
  • Positive self-starter attitude with a predisposition to take initiative
  • Professional verbal and written communication skills
  • Experience creating and working with reports and dashboards
  • Excellent administrative and computer skills, including word processing, spreadsheets, and presentation software (Microsoft Office)
  • Highly developed interpersonal skills and the ability to work effectively across departments and leadership teams
  • Ability to work simultaneously on a variety of complex projects with tight deadlines

What We Offer

  • 3 weeks of vacation (4 weeks after your first year)
  • Extended health benefits package
  • Applauz Recognition
  • Comprehensive employee assistance program
  • Paid anniversary day off
  • "Pawternity leave" days for your new furry family members
  • Great working hours
  • Friendly and fun team environment with company celebrations and social events
  • Access to Canadian travel industry discounts
  • Employee Share Ownership Plan (ESOP)
  • DE&I initiatives and events
  • Community (volunteer) Hours
  • Social Clubs including Book Club & Fitness Club
  • Paid Maternity & Parental leave
  • Paid Pregnancy loss leave

Diversity, Equity, and Inclusion

We're an equal opportunity workplace that values diversity, equity, and inclusion. We welcome applications from under-represented communities, diverse backgrounds, identities, and experiences. We're committed to creating a workplace where everyone feels valued, respected, and empowered to succeed.

About Fresh Tracks Canada

Fresh Tracks Canada is a Great Place to Work Certified company that's passionate about creating unforgettable Canadian vacation experiences. We're a team of passionate, positive experts who drive healthy collaboration and bring out the best in each other.

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