Current jobs related to Operations and Administrative Assistant - Vancouver, British Columbia - UBC

  • Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Catholic Independent Schools of Vancouver Archdiocese Full time

    Job Title: Administrative Assistant - OperationsCatholic Independent Schools of Vancouver Archdiocese is seeking a highly organized and detail-oriented Administrative Assistant - Operations to join our team.About the RoleThe Administrative Assistant - Operations will provide administrative support to the Superintendent's Office Leadership Team, ensuring the...

  • Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Catholic Independent Schools of Vancouver Archdiocese Full time

    Job Title: Administrative Assistant - OperationsCatholic Independent Schools of Vancouver Archdiocese is seeking a highly organized and detail-oriented Administrative Assistant - Operations to join our team.About the RoleThe Administrative Assistant - Operations will provide administrative support to the Superintendent's Office Leadership Team, ensuring the...

  • Administrative Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada Catholic Independent Schools of Vancouver Archdiocese Full time

    Job Title: Administrative Assistant - OperationsCatholic Independent Schools of Vancouver Archdiocese is seeking a highly organized and detail-oriented Administrative Assistant - Operations to join our team.About the RoleThe Administrative Assistant - Operations will provide administrative support to the Superintendent's Office Leadership Team, ensuring the...

  • Administrative Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada Catholic Independent Schools of Vancouver Archdiocese Full time

    Job Title: Administrative Assistant - OperationsCatholic Independent Schools of Vancouver Archdiocese is seeking a highly organized and detail-oriented Administrative Assistant - Operations to join our team.About the RoleThe Administrative Assistant - Operations will provide administrative support to the Superintendent's Office Leadership Team, ensuring the...

  • Administrative Assistant

    3 days ago

    Vancouver, British Columbia, Canada Tio Renovations and Landscaping Ltd. Full time

    Tio Renovations and Landscaping Ltd. is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our office staff, including tasks such as data entry, preparing reports, and coordinating office services.Key ResponsibilitiesProvide administrative support to...

  • Operations Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada AppleOne Full time

    Job Title: Operations Administrative AssistantCompany: AppleOneLocation: Downtown VancouverJob Type: Full-time, PermanentWork Hours: Monday to Friday, 7 am - 3:30 pmSalary: Up to $70K + benefitsAbout the Role:We are seeking an experienced Operations Administrative Assistant to join our team in Downtown Vancouver. As an Operations Administrative Assistant,...

  • Administrative Operations Manager

    3 days ago

    Vancouver, British Columbia, Canada Long Life Windows and Doors Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Operations Manager to join our team at Long Life Windows and Doors.The successful candidate will be responsible for implementing new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Implement new administrative...

  • Operations Administrative Assistant

    1 month ago

    Vancouver, British Columbia, Canada AppleOne Full time

    Operations Administrative AssistantVancouver-based company in the financial services industry seeks an Operations Administrative Assistant to join their team. This is a full-time, permanent position, 100% based in office, with the opportunity for hybrid work once trained and established.Key Responsibilities:Setting up individual securities on Security...

  • Operations Administrative Assistant

    1 month ago

    Vancouver, British Columbia, Canada AppleOne Full time

    Operations Administrative AssistantVancouver-based company in the financial services industry seeks an Operations Administrative Assistant to join their team. This is a full-time, permanent position, 100% based in office, with the opportunity for hybrid work once trained and established.Key Responsibilities:Setting up individual securities on Security...

  • Administrative Operations Manager

    3 hours ago

    Vancouver, British Columbia, Canada AEON STONE AND TILE INC. Full time

     Administrative Operations Manager Key Responsibilities:Implement new administrative procedures to improve efficiency and productivityReview and evaluate administrative procedures to ensure compliance and effectivenessDelegate work to office support staff to optimize workflow and resource allocationEstablish work priorities and ensure procedures are...

  • Administrative Assistant

    1 month ago

    Vancouver, British Columbia, Canada Catholic Independent Schools of Vancouver Archdiocese Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant - Operations to join our team at Catholic Independent Schools of Vancouver Archdiocese. This is a full-time, permanent position that will provide administrative support to our Superintendent's Office Leadership Team.Key ResponsibilitiesProvide administrative support...

  • Operations Administrative Assistant

    2 months ago

    Vancouver, British Columbia, Canada AppleOne Full time

    Operations Administrative AssistantVancouver-based company in the financial services industry seeks an Operations Administrative Assistant to join their team. This is a full-time, permanent position, 100% based in office, with the opportunity for hybrid work once trained and established.Key Responsibilities:Setting up individual securities on Security...

  • Operations Administrative Assistant

    2 months ago

    Vancouver, British Columbia, Canada AppleOne Full time

    Operations Administrative AssistantVancouver-based company in the financial services industry seeks an Operations Administrative Assistant to join their team. This is a full-time, permanent position, 100% based in office, with the opportunity for hybrid work once trained and established.Key Responsibilities:Setting up individual securities on Security...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Nutrabolics Full time

    Job Title: Administrative Assistant - Office OperationsWe are seeking an experienced Administrative Assistant to join our team at Nutrabolics. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key Responsibilities:Administrative Support:...

  • Administrative Assistant, Credit Operations

    4 weeks ago

    Vancouver, British Columbia, Canada Disability Solutions Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our Credit Operations team. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our financial services.Key ResponsibilitiesProvide administrative support to the Credit Operations team, including receiving and...

  • Administrative Assistant, Credit Operations

    4 weeks ago

    Vancouver, British Columbia, Canada Disability Solutions Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our Credit Operations team. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our financial services.Key ResponsibilitiesProvide administrative support to the Credit Operations team, including receiving and...

  • Administrative Operations Assistant

    1 week ago

    Vancouver, British Columbia, Canada JW Global Trading Ltd. Full time

    Job OverviewAt JW Global Trading Ltd., we are seeking an Administrative Operations Assistant to join our team. This role will play a vital part in ensuring the smooth operation of our administrative processes.Key ResponsibilitiesRecord and prepare minutes of meetings, seminars, and conferences, maintaining accurate and detailed records.Schedule and confirm...

  • Administrative Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada Cleaning With Love Full time

    Job Title: Administrative Assistant / Operations AssistantCleaning With Love is seeking an experienced Administrative Assistant / Operations Assistant to join our team. As an Administrative Assistant / Operations Assistant, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our...

  • Administrative Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada Cleaning With Love Full time

    Job Title: Administrative Assistant / Operations AssistantCleaning With Love is seeking an experienced Administrative Assistant / Operations Assistant to join our team. As an Administrative Assistant / Operations Assistant, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Nutrabolics Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Nutrabolics. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesAdministrative Support: Provide administrative support to our office...

Operations and Administrative Assistant

2 months ago

Vancouver, British Columbia, Canada UBC Full time
Job Summary

This role provides critical support to the Faculty's Dean's Office portfolios, ensuring the smooth operation of day-to-day activities. The Operations and Administrative Assistant will be the welcoming face, organizing administrative systems, and connecting team operations. In supporting the Executive Coordinator, this position provides a full range of administrative support and duties associated with the Faculty and in the Dean's Office.

Key Responsibilities
  • Provides administrative support to the Dean's Office, including coordination and functions of the mailrooms and copy center.
  • Coordinates venue, equipment, and catering requirements for events.
  • Prepares agendas for various committees and working groups and other meetings as required.
  • Attends, records, and transcribes minutes of various committees and working groups and other meetings as required.
  • Performs a wide variety of office tasks, such as developing and maintaining a filing system, organizing and scheduling.
  • Types a variety of materials from draft copy, formats, and edits electronic drafts using a variety of computer applications.
  • Establishes and maintains professional relationships with third parties/vendors.
  • Creates/maintains spreadsheets and documents as required.
  • Collects and compiles data for reports from manual and electronic sources.
  • Trains new faculty, staff, and graduate students on photocopy machines and procedures.
  • Maintains Xerox database for photocopiers. Maintains and organizes mailrooms for the building, handles incoming/outgoing mail, keeps mailboxes in order and properly labelled, sends and releases faxes as needed; co-ordinates courier services (courier pick-ups and delivery processes like forms, requisitions and waybills, etc.); hand-delivers urgent mail and postings on occasion; and posts notices on department bulletin boards.
  • Provides general assistance such as collating information, lockers, key requests, stationery supplies, photocopying, and scanning.
Operations Team Support
  • Provides support to the Operations team in the loading bay.
  • Point person for the shipping and receiving zones, handling packages carefully and connecting them to their rightful owners.
  • Welcomes guests to the operations office, provides insightful responses to queries, and appropriately guides visitors.
  • Coordinates access for visitors ensuring a seamless sign-in and return process while monitoring our card inventory. Programs card access requests using ACMS software.
  • Coordinates the lost and found service, meticulously logging and returning items to their seekers.
  • Acts as primary contact for the Building Access and Maintenance: Supports our operations by coordinating building maintenance and access, utilizing UBC systems software like PlanOn, ACMS, and SimpleK. Submits building service requests to UBC Building Operations using PlanOn software. Submits key access requests using SimpleK software.
  • Responsible for keeping electronic records in seamless order, from tracking lists to equipment inventories, ensuring everything is up-to-date and easily accessible.
  • Maintains and updates Operations inventories and tracking files to keep records accurate and up-to-date; files include the following:
    • Building Ops Service Request Tracking List
    • Pharm Sci Building Space Allocation Tracking List
    • Pharm Sci ULT Freezer Inventories - Master List and Shared List
    • Research Equipment Inventories - Common Equipment, Lab Equipment
    • Equipment Repair Records
    • Technician and Vendor Contact Lists
    • Pharm Sci Asset Management Software
  • Works collaboratively and provides invaluable support to administrative, research, and other team members of the Faculty of Pharmaceutical Sciences.
  • Lends a hand to our IT/AV crew, ensuring our tech (Teaching and Research) runs without glitches.
  • As needed, attends the Faculty's LST meetings as an ex-officio member and may be requested to take minutes.
Requirements

This role requires a high school graduation, plus one year of related training, plus two years of related experience, or an equivalent combination of education and experience. The ideal candidate will demonstrate a commitment to enhancing their own awareness, knowledge, and skills related to equity, diversity, and inclusion.

The successful candidate will have experience in the use of standard computer applications such as MS Word and the ability to work under pressure to meet deadlines. They will also have the ability to maintain accuracy and attention to detail, exercise tact and discretion, and work effectively independently and in a team environment.