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Administrative Assistant

3 months ago

Prince George, British Columbia, Canada University of Northern British Columbia Full time

Posting #24-137CU

Administrative Assistant

Contracts & Supply Chain Management

Regular, Full-time

Purpose

Reporting to the Manager of Contracts & Supply Chain Management, the Administrative Assistant provides a wide range of administrative support and acts as the first point of contact for the department.

Responsibilities

Duties include, but are not limited to:


•Liaising with employees, faculty, students, public and vendors in person and through the generic department email;


•Administrating employee spend authority;


•Managing credit card administration for University employees;


•Setting up vendors in accounting software;


•Editing department website pages;


•Maintaining vendor insurance documents;


•Archiving digital contracts;


•Processing of catering and room booking credit card payments;


•Updating and maintaining spreadsheets and preparing reports; and


•General administrative duties (e.g., reception duties, scheduling & coordinating meetings, correspondence, maintain office supplies).

Qualifications

The successful candidate will possess the following:


•A one-year certificate in office administration together with a minimum of three years of related work experience, preferably in a purchasing environment;


•Demonstrated achievement of an intermediate level of proficiency with Word and Excel. Experience working in databases, i.e. accounting software, and creating forms in Adobe or equivalent is a strong asset;


•Ability to work independently and able to prioritize work in an environment with frequent interruptions and often conflicting deadlines; and


•Exceptional customer service and written and spoken communication skills.

An equivalent combination of education and experience will be considered.

Salary

This position has been classified at a Grade 6. The annual salary range for this position is $58,858.80 to $61,279.40 and the normal starting salary will be $58,858.80

UNBC offers employee tuition waivers (includes spouse and dependents), excellent benefit and pension packages, employee training and development opportunities, as well as relocation assistance. For more details please see:

Normal hours of work will be 8:30am - 4:30pm, Monday through Friday.

Our Commitment to Diversity and Employment Equity

The University of Northern British Columbia is fully committed to creating and maintaining an equitable, diverse, and inclusive environment that is accessible to all. We are devoted to ensuring a welcoming, safe, and inclusive campus free from harassment, bullying, and discrimination. This commitment is woven into our motto and mission. In the Dakelh language, UNBC's motto 'En Cha Huná translates to "they also live" and means respect for all living things. Through the respect for all living things, we are able to grow and learn better together, each bringing our own unique individual differences and contributions to inspire leaders for tomorrow by influencing the world today.

Employment equity requires that we remove barriers and overcome both direct and indirect discrimination. In this way, the pool of excellent candidates increases substantially. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

About the Community

Since its founding in 1990, the University of Northern British Columbia (UNBC) has emerged as one of Canada's best small research-intensive universities, with a passion for teaching, discovery, people, and the North. UNBC's excellence is derived from community-inspired research, hands-on learning, and alumni who are leading change around the world.

Since time immemorial, Indigenous peoples have walked gently on the diverse traditional territories where the University of Northern British Columbia community is grateful to live, work, learn, and play. We are committed to building and nurturing relationships with Indigenous peoples, we acknowledge their traditional lands, and we thank them for their hospitality. UNBC's largest campus in Prince George is located on the traditional unceded territory of the Lheidli T'enneh, in the spectacular landscape near the geographic centre of beautiful British Columbia.

UNBC consistently ranks in the top three in its category in the annual Maclean's university rankings. UNBC also recently placed among the top five per cent of higher education institutions worldwide by the Times Higher Education World University Rankings.

With a diverse student population, the University is friendly, inclusive, and supportive. Prince George is a city of ~80,000 people with impressive cultural, educational, and recreational amenities. For more information about living and working in Prince George, please refer to and Make your mark with this leading post-secondary institution.

To Apply

The University of Northern British Columbia is committed to employment equity and encourages applications from the four designated groups (women, Indigenous peoples, persons with disabilities, and members of visible minorities) as well as the 2SLGBTQ+ communities and individuals with intersectional identities.

Persons with disabilities, who anticipate needing accommodation for any part of the application and hiring process, may contact UNBC Health & Wellbeing at Any personal information provided will be maintained in confidence.

Internal applicants from CUPE Local 3799 will be given priority consideration.

Please forward your resume and proof of education (e.g. copy of transcripts or copy of degree/diploma) and include the competition number #24-137CU in the subject line to:

Human Resources, University of Northern British Columbia,

3333 University Way, Prince George, BC, V2N 4Z9

Email submissions:

Inquiries:

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. We thank all applicants for their interest in UNBC however, only those applicants selected for further consideration will be contacted.

Applications will be accepted until 4:30PM on July 15, 2024.