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Administrative Assistant

2 months ago

Prince George, British Columbia, Canada University of Northern British Columbia Full time
Administrative Assistant

Centre for Teaching, Learning and Technology (CTLT)

Regular, Part-time (24 hours per week)

About the Role

The Administrative Assistant will provide professional and courteous support to the Director of the Centre for Teaching, Learning and Technology (CTLT). This role will be responsible for maintaining and improving administrative systems to ensure the efficient and professional functioning of the Centre.

Key Responsibilities
  • Provide professional and courteous responses to inquiries from the public, students, faculty, and other internal and external contacts.
  • Make referrals to ensure inquiries are adequately addressed.
  • Develop and maintain a thorough understanding of the assigned unit, including institutional awareness.
  • Provide dedicated administrative and professional support to the Director.
  • Handle and distribute electronic and hard copy mail, with follow-up as necessary.
  • Maintain and improve electronic and hard copy filing systems, records, and databases.
  • Prepare and edit correspondence, reports, and other written materials.
  • Coordinate and support regular and special meetings, including room bookings and preparation of agendas.
  • Provide guidance and training to others, including participation in recruitment and supervision of support staff.
  • Administer evaluations and client surveys to solicit feedback on programs and services.
  • Track and monitor program budgets, maintain financial records, and produce reports.
  • Prepare financial and Human Resources documents as required.
  • Ensure the maintenance and distribution of office supplies and equipment.
  • Make travel arrangements and provide assistance with related documents and claims.
Qualifications

The successful candidate must possess a one-year certificate or diploma in office or business administration, together with a minimum of three years related experience, preferably in an academic environment.

Proficiency in word processing, spreadsheets, database, and email software is essential. The ability to work with relational database interfaces, student information systems, and update web content is an asset.

The ability to work independently and demonstrate initiative is critical, with the flexibility to assist where needed and work as an active team member.

Outstanding interpersonal, time management, organizational, and communication skills, with a proven ability to interact in a highly professional and confidential manner, are crucial.

About the Company

The University of Northern British Columbia (UNBC) is a leading post-secondary institution committed to creating and maintaining an equitable, diverse, and inclusive environment.

UNBC is a research-intensive university with a passion for teaching, discovery, people, and the North. We are dedicated to building and nurturing relationships with Indigenous peoples and acknowledging their traditional lands.

Our community is friendly, inclusive, and supportive, with a diverse student population and impressive cultural, educational, and recreational amenities.

What We Offer
  • Employee tuition waivers (includes spouse and dependents)
  • Excellent benefit and pension packages
  • Employee training and development opportunities
  • Relocation assistance
How to Apply

Please forward your resume and proof of education to the Human Resources department.