Administrative Assistant

7 days ago

Liverpool, Canada Government of Nova Scotia Full time

Job Title: Secretary

Department: Community Services

Location: Liverpool

Type of Employment: Permanent

Union Status: NSGEU - NSPG

About the Role

This is an exciting opportunity to join our team as a Secretary, providing administrative support to our staff and ensuring seamless operations. As a key member of our department, you will be responsible for maintaining and organizing files, responding to inquiries, and providing exceptional customer service.

About Our Department

The Department of Community Services is a large and diverse department providing a broad portfolio of programs and services. We are committed to advocating and helping vulnerable Nova Scotians be independent, self-reliant, and secure. Our team works collaboratively across the province to achieve desired and shared outcomes for all.

Key Responsibilities

  • Maintain and organize files using the STAR/STOR system
  • Document management, including faxing, copying, scanning, and filing
  • Respond to Freedom of Information and Protection of Privacy (FOIPOP) requests
  • Process incoming and outgoing mail efficiently
  • Respond to general inquiries and route calls to the appropriate contacts
  • Ensure discretion when typing confidential documents and entering client notes into the Integrated Case Management System (ICM)
  • Ensure files and documentation are organized and up-to-date
  • Schedule meetings and manage calendars to keep operations on track

Qualifications and Experience

You will have a one (1) year business course plus a minimum of two (2) years of related experience, or an equivalent combination of training and experience. You will thrive in a team-oriented environment, be proficient in Microsoft programs, and have excellent communication and organizational skills.

What We Offer

  • Career Development opportunities
  • An engaging and inclusive workplace
  • Countless career paths
  • Flexible working schedules

Benefits

We offer a comprehensive benefits package, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.

Working Conditions

You will work in a comfortable office setting, with occasional need to move or lift objects. You will have daily contact with the public, various Government Departments, and other local Agencies.

Pay Grade and Salary Range

Pay Grade: CL 14

Salary Range: $1,684.00 Bi-Weekly

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