Administrative Assistant

3 weeks ago

Thunder Bay, Ontario, Canada Ontario Native Women's Association (ONWA) Full time

**Indigenous Women are encouraged to apply. First preference will be given to all qualified Indigenous applicants.**

Why make ONWA your career choice?

Make a difference in the lives of Indigenous peoples by supporting and advocating for positive change. ONWA prides itself on providing all employees with a total rewards package that is generous and supports our workforce and their family members:

  • Competitive salaries
  • Generous paid vacation time
  • Paid time off at Christmas above paid vacation time
  • Additional paid stat and civic holidays
  • 35 hour work week
  • Comprehensive benefits program including health, paramedical, dental, vision and EAP. All premiums covered by the employer.
  • Healthcare Spending Account and Lifestyle Spending Account
  • Participate in CAAT defined benefit pension plan and retire with secure lifetime retirement income
  • Paid sick days
  • Paid cultural/personal wellness days
  • Flexible scheduling to support work-life balance
  • Ongoing professional development.
  • Possible reimbursement on portion of cell phone and internet expenses

VISION:

At the Ontario Native Women's Association (ONWA), we celebrate and honour the safety and healing of Indigenous Women and Girls as they take up their leadership roles in the family, community, provincially, nationally and internationally for generations to come.

SCOPE:

The Administrative Assistant - Community Development will provide support to the Director team of Community Development, the Community Development Managers, and the Community Development Department as a whole. This role will actively seek out services and resources available to Indigenous Families within the communities working closely with the Community Development (CD) team in daily tasks and program operations. This position will provide support to CD staff through training and resources to ensure effective streamlined service delivery, well-coordinated schedules, and events. Reporting to the Director of Community Development, the Administrative Assistant will perform general office management duties, support internal projects by providing organized and proactive administrative, technical, and logistical support to the department.

QUALIFICATIONS:

  • Grade 12 or Office Certification - Business Certificate and 2 years' experience in an Indigenous community setting combined with strong administrative skills and experience.
  • Knowledge of Indigenous Culture, Traditions and Community.
  • Knowledge of Indigenous support services available within the community(s).
  • Excellent relationship building skills with the ability to maintain positive relationships with local service agencies.
  • Solution oriented with proven analytical and problem-solving skills.
  • Strong awareness of Community resources in all provincial sites.
  • Knowledge of and relationships with other service agencies, ability to network and create/maintain these relationships.
  • Experience coordinating workshops and/or conferences and events locally and provincially.
  • Experience tracking and reporting statistical information.
  • Ability to network with other community agencies/services/organizations.
  • Awareness of Community Resources.
  • Demonstrated experience providing services to Indigenous families and communities.
  • Must be dependable, able to follow instructions, respond to management direction and be able to improve performance through management feedback.
  • Capacity to solve problems and to see different perspectives.
  • Ability to plan, organize and manage time effectively.
  • Highly motivated individual with the ability to work with minimal supervision.
  • Excellent organizational and communication skills and an ability to follow through on assigned duties independently with strict deadlines.
  • Strong computer skills.
  • Ability to present and represent CD portfolio in a professional manner when needed.
  • Knowledge of Not-For Profit Organizations
  • Proficient working knowledge of MS Office Software, internet, and general office equipment.
  • Ability to travel.
  • Reliable vehicle, appropriate vehicle insurance coverage and valid Ontario "G" class driver's license.
  • Current, valid vulnerable sector criminal records Valid 1st Aid/CPR.
  • A cellular phone and internet access is required within this position.
  • Ability to speak an Indigenous Language is considered an asset.
  • ONWA is committed on implementing measures to protect its community members, staff, and other stakeholders from COVID-19. As a result, ONWA has implemented a mandatory vaccination policy. Exemptions will be made for those with a valid medical exemption; proof of the exemption will be required.

We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

If you would like to learn more about the job, please send us an email at

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