Records and Information Management Specialist

6 days ago

St John's, Newfoundland and Labrador, Canada New Brunswick Energy and Utilities Board Full time
About the Role

The New Brunswick Energy and Utilities Board is seeking a highly skilled Records and Information Officer to join our administration team in Saint John. As a key member of our team, you will be responsible for the organization, storage, protection, and access of records within the Board in compliance with policies and procedures.

Key Responsibilities
  • Systematically manage information assets from creation or receipt through processing, distributing, sharing, using, accessing, organizing, storing, retrieving, and final disposition.
  • Organize and describe records according to a standardized classification file plan.
  • Capture, sort, classify, and code records.
  • Filing correspondence in all formats.
  • Apply retention and disposition to semi-active records and prepare them for transfer to offsite storage.
  • Convert hard copy files to digital files and make them available and searchable through the Board's website.
  • Obtain approvals for inactive records destruction under approved records retention and dispositions schedules.
  • Respond to ad hoc requests by searching, locating, retrieving, and delivering information assets promptly.
  • Communicate and arrange with suppliers for the continued technical maintenance of the Board's electronic filing system.
Requirements

The preferred candidate will have a post-secondary diploma and experience with filing systems or records management. Strong computer skills and excellent written and spoken competence in English is required. Strong spoken and written and French language skills are an asset. A certificate in Records and Information Management or equivalent education and experience is required.

Technical Competencies

The successful candidate is required to possess the ability to use office technology, software, and applications. Working experience in records and information management, planning and organizing skills is also required.

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