Human Resources Administrator

2 weeks ago

Ancaster, Ontario, Canada Archmill House Full time
Salary:

The Human Resources Administrator will play a crucial role in supporting the day-to-day operations of the HR team. This position will be responsible for HR & office administration, culture initiatives and demonstrates exceptional attention to detail and organizational skills. They are responsible for maintaining accurate HR system data, helping the team with various HR projects, running social committee events and supporting initiatives to foster a culture of inclusivity and engagement within the organization.

KEY AREAS OF RESPONSIBILITY

HR Administration:

  • Assist in preparing letters, memos, and contracts related to employee changes. Maintain meticulous tracking of all employee-related documentation.
  • Enter data into the HR Information System (HRIS), Officevibe (culture tool), and other HR systems ensuring accuracy of information.
  • Support employees with general HR inquiries.
  • Handle a diverse range of administrative tasks to ensure smooth operations within the HR department.
  • Maintain a structured and organized filing system for HR-related documents. Ensure proper flow and handoff of information within the HR team.
  • Coordinate and organize cultural events, activities, and initiatives to promote a positive and inclusive work culture.
  • Assist with drafting and issuing internal communications, including the Archmill newsletter.
  • Develop and maintain organizational tools, including: seating plans and organizational charts.
  • Provide backup support for payroll processing to ensure accuracy and timeliness.
  • Support general recruitment processes including job postings, screening, and interviewing candidates, as needed.
  • Assist in planning and executing company-wide events including the annual Kick-Off and quarterly town halls.
  • Serve as a point of contact for employee concerns and inquiries, promoting positive employee relations.
  • Coordinate lunch and learns and internal training sessions.
  • Assist the HR team with projects, research, reporting, and other initiatives.
  • Other HR duties as assigned.

Office Administration:

  • Order general supplies including, but not limited to, office supplies, shipping supplies, business cards, bistro supplies.
  • Schedule meetings and appointments and manage boardroom schedule.
  • Greet clients and customers via phone or in person.
  • Responsible for all inbound and outbound mail, couriers and packages.
  • Other administrative duties as assigned.

YOUR SKILLS & EXPERIENCE

  • Education in human resources, organizational development, business management, business administration or related fields is considered an asset.
  • Willingness/desire to obtain CHRP designation.
  • Proficiency in MS Office Suite
  • Strong organizational and communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Ability to handle sensitive and confidential information with discretion.
  • Team player with the ability to take ownership of all projects involved.
  • Exceptional attention to detail and strong administrative capabilities
  • High emotional intelligence and commitment to professionalism

CHARACTERISTICS TO SUCCEED:

At Archmill, we are seeking Ideal Team Players who are Humble, Hungry and Smart (as referenced by Patrick Lencioni in his book, The Ideal Team Player).

  • Humble – Who shares the credit and success with team members
  • Hungry – Who is always looking for more responsibilities and learnings
  • Smart – Who is emotionally intelligent and has good judgement

WHAT WE OFFER: We offer competitive compensation packages. This is an exciting time for us as our team continues to grow. Working with us makes you part of a work environment committed to our clients, employees and communities - a place where you can excel.

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