Program Coordinator

Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Research and Facilitation, Level AJob TitleProgram CoordinatorDepartmentOffice of Pediatric Surgical Evaluation and Innovation | Department of Orthopaedics | Faculty of MedicineCompensation Range$5, $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End DateSeptember 18, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Program Coordinator will coordinate and oversee all aspects of the educational and research activities within the Office of Pediatric Surgical Evaluation and Innovation (OPSEI). The incumbent will be responsible for project management, project planning, and plays an active role in program development, policy creation and policy implementation. Other duties include sourcing and purchasing equipment, budget planning at the executive level, and is the chief communicator and writer for all project updates and final reports. The Program Coordinator serves as the primary interface for a variety of OPSEI projects and initiatives and carries the responsibility for the overall success of these programs.

Organizational Status

This position works independently and in collaboration with members of the OPSEI team, serving as a resource to academic surgeons, fellows, residents, and medical students. This position reports to the Executive Director of OPSEI.

Work Performed

• Manages and facilitates strategic projects and initiatives within Pediatric Surgery, maintaining objectives and timelines, communicates updates, develops and implements solutions to obstacles, and prepares formal reports on project outcomes and achievements.
• Fundraises and prepares granting applications with corporate and industry sponsors and charitable donors in support of the OPSEI mission. Stays abreast of funding opportunities and deadlines.
• Writes and edits fundraising materials and informational documents, including the creation of reports and updates on project status.
• Plans events for Continuing Medical Education (CME) activities, global health, research, journal clubs, and academic rounds. Researches, analyses and prepares proposals for development of continuing medical education strategies.
• Facilitates residents, fellows, and students in meeting their goals with respect to conducting research projects, applying for grant funding, and provide guidance to trainees in the publication and presentation of the results as necessary.
• Develops, analyzes, literature review findings relevant to clinical research projects.
• Collaborates with investigators and other related disciplines to assess requirements of research projects.
• Coordinate and maintain research project plans and timelines.
• Presents project progress and summaries to investigators, performance goals with respect to funding applications, and data collection.
• Manages study protocols, ensuring timelines, actions, and deliverables are congruent with studies approved by the ethics committee.
• Facilitates operational linkages and networks within and among co-investigators, clinic directors, physicians and other health care professionals within the hospital and academic health care community provincially, nationally, and internationally.
• Facilitates and troubleshoots recruitment of subjects throughout the studies.
• Prepares and facilitates submissions to the ethical research review process and responds to reviewers' recommendations as required.
• Facilitates the OPSEI Undergraduate Research Program, and provides guidance to research trainees in preparing abstracts and posters for submission at scientific meetings and articles for submission into academic journals.
• Participates in strategic planning and facilitates implementation into daily practice.
• Drafts newsletters and writes annual reports, etc.
• Prepares a final budget report on completed projects.
• Manages trainee evaluations (for lectures, presentations, etc), ensuring that feedback processes are timely and facilitated through technology.
• Investigates and identifies new technologies for continuing medical education; makes recommendations on new courses to faculty and teaching personnel; facilitates the development of educational goals/programs.
• Attends and participates in committee meetings as required.
• Develops agendas, items for discussion, maintains project records and updates, briefs the Executive Director on all aspects of activities as needed, ensures policies and procedures are followed, and takes action resulting from these meetings; recommends to the Executive Director systems and procedures which will improve the overall efficiency of the program.
• Facilitates and coordinates divisional and departmental reviews for the clinical department of pediatric orthopaedics.
• Liaises with instructors, consultants, internal and external organizations.
• Provides leadership and acts as a resource for all administrative functions.
• Other duties as required.

Consequence of Error/Judgement

The Program Coordinator is required to act independently and make executive decisions on a daily basis; often outside clearly defined terms of reference. Inappropriate decisions or inadequate monitoring of Departmental education information may also result in needless hardship and administrative burdens for Divisions Heads.

Supervision Received

The incumbent works autonomously with no managerial direction.

Supervision Given

The incumbent will supervise research trainees and students.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Education: Undergraduate degree in a relevant discipline. A university degree in business is preferred.

Experience: Minimum of two years experience or the equivalent combination of education and experience. Experience in a university or health care environment is preferred.

Knowledge, Skills, & Abilities:

• Ability to anticipate problems and issues and plan ahead.
• Ability to be thorough, accurate, and have a high level of attention to detail.
• Ability to effectively manage multiple tasks and priorities.
• Ability to perform word processing.
• Ability to communicate effectively verbally and in writing, in a clear, attentive, and polite manner.
• Ability to determine the nature and urgency of inquiries and issues, and triage appropriately.
• Ability to prioritize and work effectively under pressure to meet deadlines.
• Ability to establish effective relationships with a variety of stakeholders, including unions and associations.
• Ability to build, maintain and troubleshoot databases.
• Ability to effectively resolve client complaints in a calm, non-confrontational manner, and by exercising sound judgment.
• Ability to deal with a diversity of people in a calm, courteous, and effective manner.
• Ability to effectively train, supervise, and motivate research trainees and students.
• Ability to analyze problems, identify key information and issues, and effectively resolve.

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