Career Program Coordinator

2 days ago

Vancouver, British Columbia, Canada EightSix Network Full time

Job Summary

The Career Program Coordinator will provide operational and administrative support to the Program team at EightSix Network. This role will assist in maintaining program reports and documents, acting as the main contact person during team member absences, and drafting correspondence.

Key Responsibilities

  • Maintain accurate and up-to-date program reports and documents.
  • Act as the primary point of contact for the Program team during absences, ensuring timely communication and follow-up with stakeholders.
  • Draft and review correspondence, including emails and letters, to ensure accuracy and professionalism.
  • Assist team members in preparing and formatting documents, presentations, and reports.
  • Develop and maintain an efficient filing system for the team.
  • Track and manage inquiries from students, employers, and faculty members.
  • Update and maintain team databases and mailing lists using Microsoft Office Suite.
  • Coordinate with the CDC portal, emails, and databases to monitor communications and program processes.
  • Contribute to electronic filing of team documents.
  • Coordinate proofreading and editing of documents as required.
  • Enter program-related information and generate reports as needed.
  • Organize regular team meetings, including virtual and in-person sessions, and prepare necessary documents.
  • Take minutes of team meetings and other meetings as required.
  • Assist the Program Graduate Practicum coordinator and Work-Integrated Learning Coordinator in maintaining program information on the UCW student portal.
  • Assist team members in inputting and editing program data.
  • Coordinate the graduate practicum program and other work-integrated learning programming.
  • Provide support to stakeholders, including students, faculty, and staff, by providing necessary documents and materials.
  • Work with the CDC Administrative Assistant to coordinate work activities, meet deadlines, and provide support.
  • Perform other related duties as instructed by the manager.

Workshops and Events

  • Liaise with workshop presenters to coordinate logistical arrangements for virtual and in-person events.
  • Plan, schedule, and coordinate room bookings and logistics for events.
  • Liaise with the CDC team, IT, Facilities, and other departments to ensure smooth event execution.
  • Coordinate and disseminate internal and external materials, including publicity and background documents, for program-related events.
  • Prepare information and communication packages for event participants.
  • Coordinate registration processes and act as the primary contact person for participants.

Requirements

  • Bachelor's degree in Education or a related field.
  • One to three years of experience in education or a related field in a fast-paced environment.
  • Ability to provide respectful, tactful, fair, and efficient support to diverse groups.
  • Strong communication skills in both oral and written formats.
  • Proven ability to create and manage documents and electronic filing systems.
  • Proven service-oriented focus.
  • General knowledge of university policies or processes.
  • Strength in organization, time, and task management.
  • Attention to detail and accuracy.
  • Advanced English skills with written skills at a formal university level.
  • Ability to engage with students, faculty, and staff and constructively problem-solve.
  • Proven ability to work independently and in a team.
  • Adaptability and change management skills.
  • Advanced computer skills and proficiency in Microsoft applications.

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