Administrative Assistant, PT

4 weeks ago

Richmond Hill, Ontario, Canada Compass Canada Full time

Administrative Assistant, PT: Provide clerical and administrative support to ensure efficient operation of the site, handling tasks such as record-keeping, correspondence, and vendor management.

You might not know our name, but you know where we are. Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the world, with 625,000 employees.

We're in all major cities, at remote work sites and everywhere in between - doing business in Canada and 50+ other countries where you can learn and grow.

Imagine creating a place where tomorrow's leaders, big thinkers, and dreamers gather. You make it possible for others to learn, grow, and discover.

We cater to Generation Z on college campuses and upcoming K-12 generations. We offer dining programs and solutions that fit the unique needs of today's students.

Key Responsibilities:

  • Oversee general operation of the unit office, including upkeep of operating cost records, associate files, compliance, and record retention.
  • Answer telephones and direct inquiries in a professional manner.
  • Maintain confidential personnel files.
  • Assist management staff in preparing confidential employment documents.
  • Open and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Assist with staffing, including finding staff when employees call out on short notice.
  • Process vendor invoices for payment, ensuring no discrepancy in pricing.
  • Perform monthly vendor statement reconciliations.
  • Assist in preparation of end of month financial reports.
  • Attend in-service and/or safety meetings as required.

About You:

  • Post-secondary education in Office Administration, and/or one to two years of office administration experience.
  • Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, and clients.
  • Strong computer skills and ability to learn various software programs quickly.
  • Ability to adapt to a changing and fast-paced environment.
  • Excellent interpersonal skills.
  • Ability to meet strict deadlines and take direction/feedback.
  • Microsoft Office proficiency.

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate.

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