Corporate Records Assistant

4 weeks ago

Richmond, British Columbia, Canada City of Richmond Full time


The City of Richmond is a diverse and dynamic community in pursuit of our vision
to be the most appealing, livable and well-managed community in Canada.

People l Excellence l Leadership l Team l Innovation
Imagine a career with the City of Richmond, a dynamic environment for growth and continuous improvement, fostered by our collective strengths and creativity. We are a vibrant, diverse cosmopolitan city, supported by a strong economy and recognized as leaders in innovation and service delivery excellence. The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community.Corporate Records Assistant


Overview
The Corporate Records Assistant is part of the Records and Archives team that leads and supports City-wide implementation of effective Records Management best practices and has a particular role with ensuring RM compliance for Council agendas and staff reports.

Examples of key responsibilities include, but are not limited to:

Maintains the corporate records system (both paper and electronic records).Classifies and codes corporate records.Audits and monitors document profiles in the electronic document management system (REDMS), compares record profiles to established standards and makes changes where required. Implements approved classification categories and initiates corresponding changes to electronic system lookup tables and opens corresponding files.Indexes bylaws, ensures that records and files are complete and secure.Provides general assistance to staff requiring access to corporate records and in using the City's electronic document management system. Searches records, plans, and researches other information resources in response to information requests from all departments and summarizes findings.Conducts on-line searches and retrieves records from the electronic document management system and other databases using a variety of search techniques.Processes information requests for the public. Along with other colleagues in the Records and Archives Section, the incumbent will also work some shifts at the City of Richmond Archives located at the Cultural Centre. Maintains a central storage facility for semi-active municipal records.Assists with transfers of records to records centre from all departments.Arranges for confidential destruction or transfer to the Archives of records according to corporate records retention schedules.Oversees off-site records retrieval service and maintains statistics on same.Arranges for management of vital records as required.
Knowledge, Skills & Abilities:Sound knowledge of the principles, legislative requirements, practices and techniques of records management systems. Ability to apply records management principles and practices in the electronic environment. Ability to demonstrate a strong customer service focus. Sound knowledge of the functions of the City Clerk's Office, the general functions of the City and its business processes, and of records research resources. The ability to research records requests from City staff and the public in a timely manner and to summarize findings. Ability to accurately compile statistics. A high degree of computer literacy and an aptitude for working with a variety of different software packages and systems, particularly REDMS (LiveLink ECM eDocs DM/RM), InMagic CS/Textworks, Acrobat, MS Word, MS Access, and MS Excel. Ability to adapt to a rapidly changing technological environment. Great attention to detail.Ability to establish and maintain effective working relationships with internal and external contacts.
Qualifications and Experience:Completion of the 12th school grade supplemented by post-secondary records and information management courses and considerable related experience.Valid Class 5 Driver's Licence for the Province of British Columbia.
Working Conditions: Office environment with regular trips to an offsite Records Storage warehouse
The City of Richmond offers a competitive pay and benefits program, attractive incentives and a compressed work day schedule. If you are looking to make a difference, and to share our vision "to be the most appealing, livable, and well-managed community in Canada," please submit your application by following the instructions below:

The City of Richmond uses an applicant tracking system for candidates wishing to view and apply for available career opportunities. For further information regarding position details and to apply, please visit our website at

We are accepting applications until May 19, 2024.

The City of Richmond is an inclusive employer committed to employment equity objectives and invites applications from all qualified individuals. We thank all applicants in advance for their interest; however, only those under consideration will be contacted. If you are unsuccessful, please accept our appreciation for your interest. No telephone inquiries please.

This position is restricted to those legally entitled to work in Canada.

  • Corporate Records Assistant

    2 weeks ago

    Richmond, British Columbia, Canada City of Richmond BC Full time

    Corporate Records Assistant:The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - _our people_. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive...

  • Corporate Assistant

    4 weeks ago

    Richmond, British Columbia, Canada City of Richmond Full time

    The City of Richmond is a diverse and dynamic community in pursuit of our visionto be the most appealing, livable and well-managed community in Canada.People l Excellence l Leadership l Team l InnovationImagine a career with the City of Richmond, a dynamic environment for growth and continuous improvement, fostered by our collective strengths and creativity....

  • Corporate Assistant

    1 month ago

    Richmond, British Columbia, Canada City of Richmond Full time

    The City of Richmond is a diverse and dynamic community in pursuit of our visionto be the most appealing, livable and well-managed community in Canada.People l Excellence l Leadership l Team l InnovationImagine a career with the City of Richmond, a dynamic environment for growth and continuous improvement, fostered by our collective strengths and creativity....

  • Records Analyst

    2 weeks ago

    Richmond, British Columbia, Canada PACC-CCAP - Privacy and Access Council of Canada Full time

    The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive...

  • Technical Records and Administrative Assistant

    2 weeks ago

    Richmond, British Columbia, Canada Harbour Air Group Full time

    NOW HIRINGTechnical Records and Administrative Assistant, RichmondAre you looking to work for one of Canada's Best Managed Companies? Do you enjoy working with a close team of supportive professionals? Do you want to commit to an organization with an outstanding record for safety and reliability? Are you searching for an employer who provides amazing perks...

  • Corporate Counsel

    2 weeks ago

    Richmond, British Columbia, Canada Recycle Track Systems Full time

    We are seeking an experienced attorney to support all legal activities across the organization, including complex contract negotiation, corporate governance, international matters and employment matters, with a strong focus on the operations of our Canadian subsidiary. The Corporate Counsel will have the opportunity to support developing processes and...

  • Manager, Corporate Security

    2 weeks ago

    Richmond, British Columbia, Canada WorkSafeBC Full time

    Job requisition number038006Job locationRichmondFull-time / part-timeFull-timePosting periodFrom 06/05/2023 to 06/16/2023OverviewDo you have experience leading a team of security personnel to ensure the safety and security of people and assets across a large organization? We have an opportunity for a Manager, Corporate Security and Emergency Management to...

  • Associate Corporate Counsel

    2 weeks ago

    Richmond, British Columbia, Canada Flatiron Construction Corp Full time

    As Associate Corporate Counsel, you will be responsible for providing legal advice to the Canadian district, including transactional and operational matters, and working closely with leadership to identify and mitigate legal issues. This person will report to the Senior Corporate Counsel in Canada. Reviews project contract documents to identify and analyze...

  • Operations Corporate Trainer

    2 weeks ago

    Richmond, British Columbia, Canada Boston Pizza International, Inc. Full time

    In this entry level role, the Operations Corporate Trainer will be responsible for training new staff with respect to all duties and procedures related to the heart of house or front of house, in accordance with the Boston Pizza International training will be trained in all Boston Pizza policies and procedures, including service standards, inventory,...

  • Corporate Quality Assurance Specialist

    2 weeks ago

    Richmond, British Columbia, Canada PACIFIC COASTAL AIRLINES LIMITED Full time

    Join our teamPacific Coastal Airlines has an exciting opportunity for a permanent full-time Specialist, Corporate Quality Assurance to join our dynamic and rewarding team This position is based out of the South Terminal building at the Vancouver International Airport in Richmond, BC.Pacific Coastal Airlines is headquartered at the South Terminal building at...

  • Corporate Data Privacy Coordinator

    2 weeks ago

    Richmond, British Columbia, Canada Paper Excellence Canada Full time

    JOB TITLE: Corporate Data Privacy CoordinatorLOCATION: Remote or any Group locationPRIMARY FUNCTION:The Corporate Data Privacy Coordinator will be responsible for supporting, coordinating, and implementing all aspects of the data protection compliance strategy, advising, and compiling legal matters surrounding data protection/privacy under the supervision of...

  • Administrative Assistant

    2 weeks ago

    Richmond, British Columbia, Canada Canbridge Business Group Ltd. Full time

    Our headquarters are located in Vancouver, Canada, with offices in Burnaby's Crystal Mall, as well as four branch offices in Aberdeen Square in Richmond. We also have our U.S. headquarters in Los Angeles, a Southeast Asia headquarters in Singapore, a Middle East headquarters in Dubai, and our mainland China headquarters in Shanghai. Additionally, we have...

  • Reception / Intro-level Legal Assistant

    2 weeks ago

    Richmond, British Columbia, Canada Trivium Law Full time

    Trivium Law is looking for a reception and intro-level legal assistant to assist with our busy corporate, commercial and real estate practice. We will provide training to those willing and eager to learn; no previous legal experience is necessary, but attention to detail, and willingness to learn is a must.General Duties: Provide reception service and data...

  • Production Assistant

    2 weeks ago

    Richmond, British Columbia, Canada FPS Food Process Solutions Full time

    Position Scope As a Production Assistant, you will be part of the production team in a world-leading freezer and cooler manufacturer for the food processing industry. This position involves in planning and tracking the production process by performing clerical duties and technical know-how to support the production process. You are expecting to work in a...

  • Accounting Assistant

    1 day ago

    Richmond, British Columbia, Canada Aston Carter Full time

    Aston Carter's client in the automotive industry is seeking an Accounting Assistant to join their team on a 6-month contract-to-hire basis, with the intent to take the candidate permanent. The Accounting Assistant will support the accounting department by performing clerical tasks, including processing and recording transactions, managing accounts payable,...

  • Production Assistant

    2 weeks ago

    Richmond, British Columbia, Canada FPS FOOD PROCESS SOLUTIONS CORP. Full time

    Position ScopeAs a Production Assistant, you will be part of the production team in a world-leading freezer and cooler manufacturer for the food processing industry. This position involves in planning and tracking production process by performing clerical duties and technical know-how to support the production process. You are expecting to work in a...

  • Production Assistant

    2 weeks ago

    Richmond, British Columbia, Canada FPS FOOD PROCESS SOLUTIONS CORP. Full time

    Position ScopeAs a Production Assistant, you will be part of the production team in a world-leading freezer and cooler manufacturer for the food processing industry. This position involves in planning and tracking production process by performing clerical duties and technical know-how to support the production process. You are expecting to work in a...

  • Certified Medical Office Assistant

    2 weeks ago

    Richmond, British Columbia, Canada Ultima Medical Services Inc Full time

    Ultima Medical Clinic, located in the Vancouver Airport in Richmond, BC is looking for a full-time Medical Office Assistant (MOA) to join our team.Responsibilities: Patient appointment booking and billing Preparing patients for their office visit and clinical examinations Performing office lab and screening tasks Processing referrals to specialists and...

  • Purchasing Assistant

    2 weeks ago

    Richmond, British Columbia, Canada Harbour Air Group Full time

    NOW HIRINGPURCHASING ASSISTANT, Richmond BCAre you looking to work for one of Canada's Best Managed Companies? Do you enjoy working with a close team of supportive professionals? Do you want to commit to an organization with an outstanding record for safety and reliability? Are you searching for an employer who provides amazing perks and works hard to...

  • assistant ECE

    2 weeks ago

    Richmond, British Columbia, Canada St. Dulwich Academy Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingChild care centreTasksBathe, diaper and feed infants and toddlersStorytellingAssist early childhood educators in carrying out programs that promote the physical, cognitive, emotional and social development of childrenAssist early childhood educators or supervisors in...