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Bilingual Administrative Coordinator

2 months ago

Montreal, Quebec, Canada Royal Bank of Canada Full time

Job Title: Regional Administration Coordinator

Company: RBC Family Office Services

Job Summary:

RBC Family Office Services is seeking a highly organized and detail-oriented Regional Administration Coordinator to provide support to our Financial Planning Specialists, Will and Estate Consultants, and Business Owner – High Net Worth Planning Services Specialists. As a key member of our team, you will play a crucial role in enabling our specialists to focus on delivering exceptional client service.

Key Responsibilities:

  • Oversee the efficiency of day-to-day operations to ensure seamless delivery of services
  • Fulfill administrative duties, including printing, packaging, and mailing of client reports
  • Manage specialist calendars and meeting materials to ensure timely and effective communication
  • Complete monthly expense reports to maintain accurate financial records
  • Maintain and order equipment and supplies to ensure a well-stocked and efficient workspace
  • Manage files and records, and complete travel arrangements to support business needs
  • Assist with preparations for business seminars and special events to promote client engagement

Requirements:

  • Minimum of two years of experience in a similar position in the financial industry
  • Strong working knowledge of Microsoft Office to effectively manage administrative tasks
  • Effective written, verbal, and electronic communication skills to interact with colleagues and clients
  • Self-motivated and able to work with minimal supervision to prioritize tasks and meet deadlines
  • Ability to work effectively with others and be perceived as a team player to foster a collaborative work environment
  • Ability to work under pressure to meet deadlines and maintain accuracy in administrative tasks
  • Good attention to detail and strong time management skills to prioritize tasks and manage workload
  • Bilingualism (English and French) required to effectively communicate with RBC partners and employees across Canada

Nice to Have:

  • IFIC certification
  • CSC certification

What We Offer:

We are committed to creating a work environment that is inclusive, diverse, and equitable. As a Regional Administration Coordinator, you will have the opportunity to:

  • Work in a dynamic, collaborative, and progressive team environment
  • Develop your skills and expertise through our world-class training program in financial services
  • Take on progressively greater accountabilities and responsibilities
  • Make a meaningful contribution to the success of our clients and communities

Job Skills:

  • Communication
  • Data Entry
  • Detail-Oriented
  • Email Services
  • Office Administration
  • Presentation Software
  • Spreadsheet Software
  • Teamwork
  • Time Management
  • Word Processing Software