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    Toronto, Ontario, Canada University Health Network Full time

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    Toronto, Ontario, Canada University Health Network Full time

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    Toronto, Ontario, Canada University Health Network Full time

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Administrative Assistant II

3 months ago

Toronto, Ontario, Canada University Health Network Full time
Company Description

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Job Description

Union: Non-Union
Site: Toronto Rehab Institute - University Centre
Department: Musculoskeletal Program
Reports to: Program Services Manager
Work Model: On-Site
Grade: A0:06
Wage range: $ $30.12 per hour (to commensurate with experience and consistent with UHN Compensation Policy)
Hours: 15 Hours per Week
Status: Temporary Part-Time (End Date ~ September 6, 2024)
Closing Date: August 4, 2024

Job Summary

The principle responsibilities of the Administrative Assistant II include: administrative support of the project team including the project manager; assisting with journal/conference submissions; efficient coordination, organization and scheduling of meetings, webinars and teleconferences including generating agendas and recording accurate minutes; assisting the project coordinators and web developer with administration of the online Self-Assessment Surveys; coordinating and scheduling chart reviews and interviews; assisting with organization of knowledge transfer activities; responding to telephone calls and fielding inquiries appropriately; corresponding and communicating effectively with clients, team members and internal and external stakeholders; general office management including typing, documentation, and filing; collecting and compiling various project information as required; assisting with data entry; accurate tracking and submission of payroll; supporting the development of project plans and development; other related administrative duties, as assigned by the Manager, Project Manager and other relevant team members; understanding of, compliance with, and commitment to, patient safety responsibilities and corresponding hospital plans, policies and procedures in order to ensure a safe environment for patients including managing equipment as required

Duties

  • Performing word processing/typing services for assigned personnel
  • Providing support with small and/or informal meetings/events
  • Maintaining written and/or electronic calendar/schedules
  • Maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats
  • Performing routine budgetary support functions
  • Providing functional supervision to lower classified clerical position(s)
  • Ensuring the efficient operation of the Department
Qualifications
  • Completion of a recognized post secondary secretarial arts program at the certificate level or equivalent
  • Two (2) years related secretarial experience
  • Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment
  • Excellent organizational and time management skills
  • Excellent interpersonal and customer service skills
  • Excellent verbal and written communication skills
  • Ability to work well under pressure, multitask and use good judgment in assessing difficult situations
  • Ability to maintain confidentiality
  • Experience working in a Health Care environment, an asset
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to work well under pressure
  • Ability to use good judgment in assessing difficult situations
  • Strong knowledge of general office practices, procedures and standards
  • Knowledge of medical terminology an asset
Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

  • Competitive offer packages
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
  • Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN's mandatory Vaccination Policy that is in effect.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.