Administrative Assistant II

2 weeks ago

Toronto, Ontario, Canada University Health Network Full time
Job Title: Administrative Assistant II

University Health Network (UHN) is seeking an experienced Administrative Assistant II to join our team in the Ajmera Transplant Centre. As a key member of our education department, you will provide administrative support to the Education Director and Education Manager, ensuring the smooth operation of our programs and services.

Key Responsibilities:
  • Coordinate meetings and educational lectures, maintaining schedules and calendars as needed.
  • Compile and submit expense claims, initiate purchase orders, and prepare travel expense claims.
  • Assist with conference registrations, travel arrangements, and prepare presentation materials.
  • Proofread documents, compose routine correspondence, and update physicians' curriculum vitae.
  • Coordinate clinic activities, including scheduling appointments and procedures.
  • Perform other duties as necessary to support the education department.
Requirements:
  • College Diploma (3 years) or acceptable combination of equivalent experience.
  • 2 to 3 years of related experience, preferably in a university or teaching hospital environment.
  • Experience working in Epic and with Epic workflows for referral management, scheduling, and clinic administrative operations.
  • Advanced proficiency with MS Office Suite, Adobe DocuSign, and web conferencing platforms.
  • Excellent verbal and written communication skills, strong organizational and time management skills, and ability to work collaboratively within a group setting.
Why Join UHN?

At University Health Network, we offer a comprehensive benefits package, opportunities for development and promotions, and a flexible work environment. Our team is dedicated to providing exceptional patient care, and we are committed to creating a workplace that is inclusive and supportive of all employees.

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