Clerk, Office Management Support

2 days ago

Montreal, Quebec, Canada Fiera Capital Full time

At Fiera Capital

We invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard.

Our approach to employee experience is tailored to your needs and ambitions:

  • Your Inclusive Experience: We are committed to cultivating an inclusive, safe, and trusting work environment.
  • Your Growth & Empowerment: We have ambitious growth goals for our firm, which makes us a great place to advance your career.
  • Your Rewards & Recognition: We deeply value our people and their contributions and that's reflected in our competitive compensation and benefits packages and our collaborative culture.
  • Your Wellness Your Way: We strive to create a healthy work environment and we offer programs designed to support our employees' wellbeing.

What we are looking for:

Reporting into the Office Manager, you will play a key role part of the office management team of the Montreal office, overseeing daily and weekly planning for the firm's events, dining, reception, and conference activities with internal and clients. You will be responsible for planning and coordinating efficiently and uniformly daily activities.

Your responsibilities:

  • Responsible to coordinate different events and initiatives for the office management team located in Montreal Head office
  • Responsible for purchasing related to Montreal office management needs
  • Ensure research, logistics and coordination for all catering needs
  • Prepare the conference rooms based on each reservation and ensure that the premises are kept clean
  • Set up buffets, boxed lunches or beverages in the rooms when there are events, meetings or training sessions
  • Restock common areas such as the kitchen and refill and stock equipment and stationery in the conference rooms
  • Manage the inventory of first aid supplies and place orders for merchandise.
  • Building management tasks and travel planning and coordination
  • You will be responsible for greeting guests, answer/screen/ forward calls, maintaining the reception area and the conference rooms (approx. 30%)
  • Perform any other duties necessary to ensure the smooth operation across office management needs.
  • Maintenance and cleanliness of kitchens, stationery and common areas
  • Minimum of two years of relevant experience
  • Experience in a professional services firm (an asset)
  • Excellent customer service
  • Attention to details, rigorous, and proactiveness
  • Versatility and initiative
  • Professionalism, diplomacy, and discretion
  • Be able to lift 20 pounds, and in good physical shape
  • Interest in dynamic, relatively physical work in daily action oriented workplace
  • Be able to be in the office 5 days a week

Additional Information:

  • Fiera Capital adheres to a hybrid working environment with 3 days in-office per week
  • If you are interested in a career at Fiera Capital and you meet 70% or more of the requirements, do not hesitate to submit your application

For all positions in Quebec (Montreal and Laval), proficiency in French, both spoken and written, is mandatory. Working English proficiency is also required in order to serve our offices and clients around the world.

Fiera Capital subscribes to the principle of employment equity. Our staff is our most valuable asset, and our goal is to create an inclusive and equitable environment where everyone can achieve their true potential.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or on the basis of disability, genetic information or any other federal, state, or local protected class. Fiera Capital will not tolerate any form of discrimination or harassment.

All staffing decisions, including hiring and promotion decisions, will be based on merit, skills, performance, and business needs. We are pleased to receive applications from qualified individuals from a variety of backgrounds. Job applicants who are individually selected for an interview will be notified that accommodations are available upon request. If a selected participant requests accommodation, Fiera Capital shall consult with the applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the applicant's accessibility needs due to disability.

Please stay vigilant and never share personal or confidential information during this hiring process, unless it is through Mintz Global Screening, the secure platform we use to exchange such information. If in doubt, or if you think you have been a victim of fraudulent manoeuvres during your hiring process, please contact us.

Please note that job titles indicated in job postings may differ from internal job titles. Accordingly, offers of employment may not reflect job titles indicated in job postings.

We thank all applicants for their interest in a career with Fiera Capital. We will only contact those selected for an interview.

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