Research Ethics Coordinator

2 months ago

Toronto, Ontario, Canada Holland Bloorview Kids Rehabilitation Hospital Full time

Join us in building a world of possibility Holland Bloorview Kids Rehabilitation Hospital is Canada's largest pediatric rehabilitation hospital. We are a top 40 Canadian research hospital that is fully affiliated with the University of Toronto, and we serve over 8,500 families annually.

Our vision is to support the most meaningful and healthy futures for all children, youth and families. Providing both inpatient and outpatient programs and services, Holland Bloorview is renowned for its expertise in partnering with clients and families to provide exceptional care and is the only organization to ever achieve 100 per cent in three successive quality surveys by Accreditation Canada.

Holland Bloorview has won numerous awards including Greater Toronto's Top Employers, Canada's Top Employers for Young People and Canada's Most Admired Corporate Cultures. We offer an inspiring, inclusive, innovative, and collaborative work environment with competitive compensation and benefit packages and programs that support ongoing learning and professional growth.

Reporting to the Manager, Office of Human Research Protections, the Coordinator, Research Ethics, is integral to the operations of the Research Ethics Office (REO) by supporting the Research Ethics Board (REB) and serves as the primary liaison between the REB and the research teams. The Coordinator, Research Ethics, is responsible for facilitating the research ethics review process via an online system. The Coordinator, Research Ethics, is responsible for interpreting REB guidelines and practices governing human research participant protection and the prompt processing of research ethics submissions to the Holland Bloorview REB through all stages of review, approval, and monitoring.

Additionally, the Coordinator, Research Ethics, will be responsible for providing REB education along with the Research Ethics Office and REB Chair and Vice-Chair, and will be responsible for maintaining the REB website as well as the eREB system. The Coordinator, Research Ethics, must be able to communicate effectively with REB members, research teams and trainees at Holland Bloorview. The Coordinator, Research Ethics, supports the work of the REB Chair, Vice-Chair and REB members.

Responsibilities:

Communication and Education

  • Educate, communicate and liaise effectively with the REB members, investigators, research/clinical staff, trainees and administrative staff throughout the hospital
  • Provide accurate and consistent information on ethical principles and REB standard operating procedures, and provide advice to research teams about REB process and requirements to assist research teams in meeting REB submission requirements as relevant to each submission
  • Maintain processes, and monitor practices to ensure research involving humans, with a particular emphasis on children and other vulnerable populations, complies with all regulations
  • Maintain the REB website as well as the eREB system
  • Oversee and coordinate student and intern placements within the REO, supervise and onboard students and interns, develop student and intern learning goals, oversee progress and ensure student program requirements are met

Administrative Functions

  • Coordinate and review all REB submissions including initial study approval, amendments, protocol deviations, unanticipated problems, adverse events, renewals, closures, researchers' responses to REB concerns and make recommendations for approval or need for revision
  • Assists with the preparation of REB meeting packages
  • Work with the REB Chair, Vice-Chair and Research Ethics Office to ensure compliance with relevant regulations, guidelines and policies throughout ethics review, approval and monitoring process
  • Provide accurate and complete documentation of REB discussions and decisions
  • Coordinate the maintenance of electronic and paper files to ensure timely and accurate record keeping; responsible for appropriate archiving of files (as required)
  • Assist in the development, implementation and communication of standard operating procedures, guidance documents and forms relating to the REB and REO
  • Maintain and update electronic databases and activity reports
  • Assist in Compiling, analyzing and interpreting REB/REO metrics for reporting purposes

Specialized Skills

  • Demonstrated competency in Tri-Council Policy Statement (TCPS2): Ethical Conduct for Research Involving Humans and International Conference on Harmonization - Good Clinical Practice (ICH-GCP), Health Canada and FDA Regulations
  • Possess a working knowledge of health research methodology

Qualifications:

  • Bachelor's degree in bioethics, life sciences, or health-related field
  • Minimum of 2 years of experience in a clinical research environment within a research ethics office
  • Adept at working in a fast-paced, rapidly changing academic research environment
  • Excellent communication, judgment, interpersonal skills, analytic skills, problem-solving skills and consultative skills
  • Demonstrated ability to work collaboratively within a team as well as independently
  • Computer proficiency, especially MS Office applications
  • Ability to handle highly sensitive confidential information with tact, discretion and respect
  • Must be resourceful
  • Ability to set priorities and manage a busy work schedule
  • Background in childhood disability is an asset
  • Previous experience with CTO is an asset
  • Experience with electronic REB application system (e.g. Infonetica) is an asset

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