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Administrative Assistant IMIT Yhns

2 months ago

Bedford, Quebec, Canada Nova Scotia Health Authority Full time

Job Title: Administrative Assistant

Req ID: Removed

Location: Provincial Zone

Department: IMIT YHNS STRAT - Digital Front Door

Type of Employment: Permanent Hourly FT

Management/Non Union Position

Job Summary: We are seeking an experienced Administrative Assistant to provide comprehensive administrative support to the Senior Director, coordinating day-to-day operations and establishing administrative procedures and guidelines.

Nova Scotia Health is the largest provider of health services in Nova Scotia, with a mission to achieve excellence in health, healing, and learning through collaboration and innovation. Our team of professionals provides a variety of high-quality inpatient and outpatient services, including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions.

We believe there's a place for everyone to call home in Nova Scotia, with vibrant cities and quaint towns offering a great work-life balance. Our role means you'll have the time to explore, discover, and participate in the Atlantic lifestyle.

About the Opportunity

The Administrative Assistant is responsible for:

  • Providing leadership to administrative assistants within the portfolio
  • Scheduling and prioritizing the Senior Director's calendar
  • Initiating meetings and events, preparing documentation, and organizing logistics
  • Organizing travel and accommodation requirements
  • Initiating and composing routine correspondence and administrative documents
  • Tracking and coordinating various issues and projects within the Senior Director's portfolio
About You

We're looking for someone with:

  • Post-Secondary diploma in office administration, business administration, or secretarial program
  • Undergraduate degree in a related field (asset)
  • International Association of Administrative Professionals (IAAP) certification (asset)
  • 5-7 years of experience providing executive level support and office coordination and management
  • Excellent communication and interpersonal skills
  • Demonstrated ability to apply critical thinking, synthesize information, problem-solve, and utilize good judgment
  • Excellent organizational, follow-through, and time management skills
  • Demonstrated accountability, initiative, and ability to work independently
  • Demonstrated competencies in modern office practices and information and meeting technologies
Hours
  • Permanent, full-time position; 75 hours bi-weekly
Compensation and Benefits

$31.61 Hourly

Successful candidates may be eligible for our benefits package, including health, dental, travel, long-term disability, and life insurance coverage, as well as a defined benefit pension plan.

What's Next

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.