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Executive Assistant to the CEO
2 months ago
PURPOSE:
The Executive Assistant to the CEO is a key support role that requires a combination of administrative excellence and human resources expertise. This individual will be responsible for providing high-level administrative support to the CEO, with additional responsibilities in managing HR-related tasks.
Key Responsibilities:
- Calendar & Travel Management: Oversee the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
- Executive Support: Serve as the first point of contact for the CEO, handling correspondence, phone calls, and ensuring smooth communication.
- Document Preparation: Prepare reports, presentations, maintain files, and manage data efficiently.
- Recruitment Support: Assist in the recruitment process by scheduling interviews and coordinating with candidates.
- HR Functions: Support HR activities such as onboarding, training, and performance management alongside the HR department.
- Confidentiality: Maintain strict confidentiality of sensitive company and employee information.
- Policy Implementation: Coordinate with HR to implement company policies and procedures.
- Communication Facilitation: Facilitate communication between the CEO and employees, fostering a positive and productive work environment.
KEY COMPETENCIES:
- Administrative & HR Expertise: Skilled in calendar management, preparing documents, handling recruitment, onboarding, and ensuring HR compliance.
- Communication & Interpersonal Skills: Effective in both written and verbal communication, with strong relationship building skills and discretion in handling sensitive information.
- Problem-Solving & Adaptability: Quick to anticipate needs, solve problems, and make informed decisions under pressure.
- Technological Proficiency & Confidentiality: Skilled in HR software, data management, and committed to maintaining confidentiality and ethical standards.
EZ STAK CORE VALUES
- Integrity - We always do what's right.
- Respect - People and property matter.
- Teamwork - We pull together to win
- Optimism - We persevere with enthusiasm
- Curiosity - We are hungry to learn, improve and succeed.