Executive Assistant

3 days ago

Toronto Ontario CA, Ontario Centre for Addiction and Mental Health - CAMH Full time

Full Time, Temporary (12 months)

Reporting to the VP, Digital Health and Chief Information Officer (CIO), and supporting the Information Management Group (IMG) portfolio, the Executive Assistant will provide senior confidential executive-level administrative and clerical support to the VP, Digital Health and CIO; the Chief Health Information Officer; and the Chief Clinical Informatics Officer. The position requires a high degree of confidentiality and discretion. An integral part of this job is liaising effectively with both internal and external stakeholders and being comfortable working with people and systems within and outside of CAMH such as health care or educational institutions, government departments and others.

The successful candidate will represent the office of the VP, Digital Health and CIO to staff, clients, visitors, government and the public, and be responsible for: composing correspondences, reports, policies and presentations; compiling submissions; coordinating committee meetings including compiling and preparing meeting materials and drafting meeting minutes; support for special projects as required; and maintaining the three schedules. The successful candidate will operate as part of the larger team of Executive Assistants working closely to ensure coordination of support for special projects and to various committees of the Board of Trustees and the Executive Leadership Team. The successful candidate will be creative, able to multi-task and support a workplace that embraces diversity and encourages teamwork. This position is located at 1001 Queen Street West.

The successful candidate will hold a Bachelor’s Degree or Community College diploma/certificate in a related field, plus 5 years of senior administrative support or relevant experience is required, including advanced knowledge of office administration practices, corporate protocol, and IM/IT practices. The successful candidate will also have experience in organizations dealing with mental illness and/or addictions. The successful candidate must have the ability to work with minimal supervision in a dynamic environment; must be proficient at written communication and oral presentation; minute-taking skills are necessary. Advanced expertise in MS Office (Word, Excel, PowerPoint), and other software packages is required, and excellent organizational, problem solving, interpersonal and communication skills. Bilingualism (French/English) is considered an asset.

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