Executive Assistant

1 month ago


Toronto, Ontario, Canada Randstad Canada Full time
Job Title: Executive Assistant

We are seeking an experienced Executive Assistant to support our client, a leading software development firm, in their Toronto, ON office.

Responsibilities:
  • Manage the diary/calendar and emails for the Managers, including calls and voicemails.
  • Coordinate internal and external correspondence.
  • Arrange meetings for Managers, including team meetings and external events.
  • Coordinate travel arrangements, including preparation and follow-up.
  • Manage workflows and monitor items such as vacation requests, purchase orders, and inventory.
  • Perform and monitor purchase activities, including master data creation and administration.
  • Update materials, including PowerPoint and Excel spreadsheets, for meetings and presentations.
  • Prepare and follow up on meetings, including taking meeting minutes.
  • Manage shared drives and communities.
  • Provide administrative support for new starters, including ordering equipment and monitoring induction.
  • Act as a central contact and provide ad-hoc support as needed by the Manager and their team.
  • Assist with operations tasks, including gathering information from internal systems and creating reports.
Qualifications:
  • 5+ years of experience as an Executive Assistant or in a similar role.
  • Experience supporting VP level or above in the technology industry is ideal.
  • Exceptional computer and Microsoft Suite skills.
  • Previous experience with SAP software, including Concur and Ariba, is a bonus.
  • Highly effective communication skills, both written and verbal.
  • Ability to manage multiple projects and requests simultaneously.
  • Organized and articulate.

Randstad Canada is committed to fostering a diverse and inclusive workplace. We are dedicated to creating opportunities for all employees and candidates, regardless of their background or identity. If you are passionate about supporting a leading software development firm and have the skills and experience required for this role, we encourage you to apply.


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