Executive Assistant
1 month ago
We are seeking an experienced Executive Assistant to support our client, a leading software development firm, in their Toronto, ON office.
Responsibilities:- Manage the diary/calendar and emails for the Managers, including calls and voicemails.
- Coordinate internal and external correspondence.
- Arrange meetings for Managers, including team meetings and external events.
- Coordinate travel arrangements, including preparation and follow-up.
- Manage workflows and monitor items such as vacation requests, purchase orders, and inventory.
- Perform and monitor purchase activities, including master data creation and administration.
- Update materials, including PowerPoint and Excel spreadsheets, for meetings and presentations.
- Prepare and follow up on meetings, including taking meeting minutes.
- Manage shared drives and communities.
- Provide administrative support for new starters, including ordering equipment and monitoring induction.
- Act as a central contact and provide ad-hoc support as needed by the Manager and their team.
- Assist with operations tasks, including gathering information from internal systems and creating reports.
- 5+ years of experience as an Executive Assistant or in a similar role.
- Experience supporting VP level or above in the technology industry is ideal.
- Exceptional computer and Microsoft Suite skills.
- Previous experience with SAP software, including Concur and Ariba, is a bonus.
- Highly effective communication skills, both written and verbal.
- Ability to manage multiple projects and requests simultaneously.
- Organized and articulate.
Randstad Canada is committed to fostering a diverse and inclusive workplace. We are dedicated to creating opportunities for all employees and candidates, regardless of their background or identity. If you are passionate about supporting a leading software development firm and have the skills and experience required for this role, we encourage you to apply.
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