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Executive Assistant/ Analyst
3 months ago
Clariem is a boutique management consulting firm, that offers team members the opportunity to make a significant impact and advance their career.
We are looking for an Executive Assistant / Analyst, to work closely with Clariem’s founder, and provide him with the required support in his day-to-day tasks and projects. This is expected to be a long-term position, that starts as a contract engagement with potential transition to full-time employment after a 90-day test-drive period. This role is expected to be a key member of Clariem's core team to help build the internal processes for the next phase of the company's growth.
WHAT YOU WILL BE DOING
- Communication on the behalf the executive
- Proactively manage email and phone communication with internal and external stakeholders.
- Screen conversations and serve as gatekeeper/connecter to optimize executive's time and represent him in preliminary interactions
- Calendar management
- Ensure optimal calendar management and manage reminders for executives and meeting participants
- Support preparation of upcoming meetings
- Note taking and documentation
- Take meeting notes and track follow ups
- Take meeting notes and track follow ups
- Content formatting
- Convert a variety of information into usable formats. A common scenario is to convert the written meeting notes, or word documents, graphics/pictures into usable PowerPoint format
- Internet research and content organization
- Find information from internet to answer to a variety of questions to support the executive
- Keep the notes and documentation organized for easy access
- Talent pool/ candidates profile management
- Maintain the consulting talent pool in HR system by tracking/ following up with specific candidates
- General office administrative tasks/support as required
- Example: prepare to participation in industry events/conferences
WHAT WE ARE LOOKING FOR
This role is envisioned to be filled by an experienced executive assistant, but open for young professionals with strong behavioral skills and work ethic/discipline.
- Proficient use of Microsoft Office tools (MS Teams, PowerPoint, Excel, Outlook, Word, SharePoint)
- Must be proactive, responsive and have superior follow through skills
- Excellent organizational and time management skills
- Excellent oral and written communication skills and attention to detail
- Ability/acumen to represent executive to a variety of stakeholder
- Ability to manage priorities to effectively optimize executive's time and engagement. Need to continually evaluate relative importance and urgency
- Experience in consulting environment is a big plus
WHAT WE OFFER
- Competitive compensation
- Job stability & opportunity to grow
- In this role you will have the option of growing into the operations manager for the company or as a market research specialist
- Flexible working hours
- Option for hybrid work; once you are onboarded and have taken charge of your key responsibilities
- Be part of a team with shared values of excellence and accountability to deliver work and care for everyone we interact with
- Opportunity to be part of the organization building/ growth story with "head & heart"
Start Date: ASAP
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