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Administrative Coordinator

2 months ago

Regina Saskatchewan, Saskatchewan, Canada DoubleTree by Hilton Hotel & Conference Centre Regina Full time

Join Our Dynamic Team as an Administrative Coordinator

Are you a pro at juggling multiple tasks, and thrive in a fast-paced environment where no two days are the same? Do you excel at organization, communication, and bring a positive, can-do attitude to every interaction? If so, we invite you to join our team as a Multi-Department Administrative Coordinator, supporting our Accounting, Human Resources, and Sales departments

What You'll Do:

In this diverse role, you’ll be the go-to resource for our Accounting, HR, and Sales teams, helping with day-to-day administrative tasks and ensuring smooth operations across the board. Whether you’re verifying banquet billing, assisting with new hire onboarding, or keeping our communication channels up to date, your contributions will be key to our success

Daily Responsibilities:

- Handle banquet billing, create invoices, and process payments

- Assist HR with onboarding, interviews, and associate inquiries

- Manage office administration for multiple departments (accounting, HR, sales)

- Answer sales calls, qualify leads, and support sales team members

- Compose and assist with quarterly newsletters and other internal communications

What We're Looking For:

- Communication Rockstar: Exceptional written and verbal communication skills.

- Office Tech Whiz: You’re efficient with Microsoft Office (Word, Excel, PowerPoint) and can navigate new systems with ease.

- Detail-Oriented Pro: You have excellent time management and organizational skills, with a sharp eye for detail.

- Team Player with a Positive Attitude: You enjoy working as part of a team but are just as motivated to tackle tasks on your own.

- Hospitality Focused: You bring a customer service attitude that shines through every interaction.

Qualifications:

- Minimum 2 years of experience in a professional office environment

- Post-secondary education is an asset

- Typing speed of 50 wpm

- Ability to manage multiple tasks with agility and professionalism

Why You'll Love Working With Us:

- Be a part of a supportive, high-energy team that has a great sense of humour

- Opportunity to work across different departments and learn new skills

- Fast-paced environment where your contributions make a real impact

- Incredible discount on Hilton hotels around the globe

- Full Medical and Wellness benefits

Excited to advance your career? Share your resume with us today and let's connect