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Contract Conformance Specialist

3 months ago

Calgary Alberta, Calgary region, Canada Airswift Full time

Airswift is seeking a Contract Conformance Specialist (CCS) to work with one of our clients in the oil and gas industry in Calgary or Edmonton, AB on a 12-month contract.


The Contract Conformance Specialist (CCS) is accountable for the day-to-day conformance responsibilities for all contractual arrangements of assigned capital and maintenance projects.


• The CCS manages the entire administration stages of the contracts on the Projects.

• The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met.

• The CCS facilitates the timely identification, communication, and resolution of contractual matters.

• The CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls and other functional groups.

• The CCS reports directly to the SCM Supervisor unless directed otherwise. The CCS has an indirect reporting relationship to the Business Owner.


Dimensions:

• Assigned Core Programs projects with a consolidated total of up to $50MM per year.

• Assigned projects each typically up to 2 years duration. Desired Qualifications:

• Demonstrated ability to communicate in a clear, concise, and organized manner.

• Demonstrated excellent human relations, influencing, and listening skills to deal effectively with all levels of employees and management.

• Ability to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting.

• Ability to support the negotiation of complex contracting issues.

• Ability to manage multiple tasks and to perform work with a reasonable level of supervision.

• Ability to communicate and interact effectively in a team environment.

• Excellent organizational skills.

• Excellent technical writing skills.

• Ability to effectively prioritize work in a timely manner.

• Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises.

• Demonstrated proficiency working with office computer applications such as Microsoft Office, SAP, Oracle, ProjectWise and SharePoint.


Duties and Responsibilities:

• Demonstrate understanding of and compliance with Project Execution contracting strategy.

• Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.

• Assist in writing technical contract language describing the scope, pricing, and special instructions for each assigned project.

• Coordinate with the SCM Supervisor to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporated in the final contract documents.

• Lead contract negotiations with potential proponents during the contract bidding and formation phases.

• Coordinate project team in its development of a project specific communication plan.

• Participate and assist with training regarding contract conformance to team and third-party personnel.

• Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.

• Maintain contractor correspondence and documentation logs.

• Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.

• Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders.

• Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor.

• Establish and implement project contract document control and retention system in compliance with company procedures.

• Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor.

• Coordinate with project team, SCM Supervisor and legal lead, as required, in resolution of contractual issues/claims as they arise.

• Request, monitor and track Work Releases (WR) for project outside services providers throughout the project duration.

• Coordinate contract close-out with project team to ensure strict compliance with the related contracts.

• Close out project contract files and submit for retention in compliance with Company procedures.

• Prepare for and provide assistance during company and external compliance audits.

• Ongoing communication regarding project’s contractual requirements, practices and issues, including providing weekly and monthly status updates to management.


Basic/Minimum Qualifications:

• Bachelor’s degree in an engineering, construction, legal, technical or business discipline with some experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry; or Associates degree with a minimum 7 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.

• Specific knowledge and experience in contracting process and issues related to energy industry construction projects.

• Fundamental understanding of intent, context purpose and utilization of all documents typically included in or required by a contract.


Work Conditions

• The position will require some travel, approximately 10-25% of the time as required, primarily within the assigned Project region