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Executive Assistant, CEO

3 months ago

Vaughan Ontario LJ, York region, Canada WilsonHCG Full time

Description and Requirements

Work Location: Hybrid, 3 days on site but flexible when needed

Position Type: Contract, 2-3 months

Location: Vaughan

Compensation Range: $43-45/hour

Our client in the construction industry is seeking an Executive Assistant to support the Chief Executive Officer and other C-level executive leaders. This role will include, but is not limited to, email and calendar management, meeting coordination, travel arrangements and expense management, as well as general administrative support. This Executive Assistant handles a wide variety of situations with critical requirements involving timeliness, precision, and confidentiality.

Responsibilities:
  1. Provide advanced administrative support including, but not limited to, email and calendar scheduling management, creating and updating presentations for internal and external meetings, advanced formatting of files, understanding and maintaining company brand standards in all correspondence, maintain office files and filing system, and handle incoming and outgoing correspondence.
  2. Manage travel arrangements, accommodations, and itineraries as well as completing expense reports.
  3. Manage calendars in collaboration with other Executive Assistants, internally and externally, to coordinate scheduled meetings with internal and external clients as well as event management when required.
  4. Advanced presentation and formatting in PowerPoint including the incorporation and formatting of charts, graphs, images as well as organizing agendas, itineraries, and document meeting minutes.
  5. Read, analyze and filter all incoming emails, memos, correspondences and requests and address based on significance and urgency with sound judgement on behalf of the CEO and other senior leaders.
  6. Handle highly sensitive and confidential matters relating to the daily activities of multiple departments and the organization.
Qualifications:
  1. Post-secondary education in administration or related field.
  2. 5+ years' experience as an Executive Assistant to C-level executives.
  3. Advanced skills in MS Office including Word, PowerPoint, Outlook, and Excel.
  4. Exceptional communication and organizational skills with the ability to build relationships with team members, executives, and external partners.

All interested applicants who meet the qualifications listed above are invited to submit a resume by clicking "Apply Now".

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