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Administrative Assistant

4 weeks ago

Edmonton, Alberta, Canada BITS Recruiting Full time

Junior Administrative Assistant

Location: Edmonton, AB T5K 2M4

Employment Type: Full-Time, Fully Onsite

Duration: March to June 2025

Work Hours: Monday to Friday, 8:15 AM – 4:30 PM (Alberta Time)

Wage: $25/hr

Job Summary:

Our client is seeking a Junior Administrative Assistant to provide essential administrative and clerical support to managers and employees. The ideal candidate will be detail-oriented, organized, and capable of handling a variety of office tasks while maintaining efficiency and professionalism.

Key Responsibilities:

  • Proofread and format Word documents for accuracy and consistency.
  • Process and pay invoices in a timely manner.
  • Assign and manage accounts receivable.
  • Review applications and maintain Excel tracking records.
  • Respond to administrative emails and provide program support, including grant management and compliance.
  • Draft and prepare documents, memos, and reports as needed.
  • Perform document management tasks, including copying, scanning, faxing, filing, and maintaining both physical and digital records.
  • Serve as a point of contact for clients and external stakeholders.
  • Take and distribute meeting minutes.

Equipment & Workplace Details:

  • All necessary equipment, including computers, software, printers, office supplies, and access credentials, will be provided by the company
  • This is a 100% onsite position, with office space and all required tools supplied.

Additional Information:

  • Parking: Candidates are responsible for their own parking. Public transit and paid parking options are available.
  • Background Checks: A standard criminal record check is required before the start of employment.
  • Mandatory Training: Selected candidates must complete required training, including Freedom of Information and Protection of Privacy Act (FOIP) and Security Awareness Training.