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Senior Administrative Specialist

3 months ago

Vancouver Metro Vancouver Regional District, CA Peeple Inc Full time

Overview:

At Peeple Inc., we’re exceptionally passionate about people. Our commitment to assisting our clients secure and develop people teams and process to scale thriving business workplaces is central to our core and, drives us to succeed every single day.

We have an exciting opportunity for highly detailed and adaptable Senior Administrative Specialist to join our busy, downtown Vancouver Team and assist the Founder/owner in all office, client and admin related matters.

Reporting directly to the Founder you’ll provide ongoing support to the business and team, our customers and clients with varied responsibilities and ever-changing ranging from admin support and calendar management to office/operational management, overseeing software and CRM systems and assisting with client relations matters. You are the glue that keeps us together, the consummate professional and the unflappable colleague.

What you will do

  • Manage and schedule Founders schedule and key client meetings, travel and events
  • Develop and prepare presentations, proposals, meeting materials, and communication
  • Manage and maintain relationships with key clients and suppliers
  • Oversee IT systems support in partnership with the external IT support team
  • Management of contracts admin and metric report management
  • General office support including facility management
  • Other administrative and office support as required including staff onboarding/offboarding

Who You Are

  • Willing to work from our downtown Vancouver office Monday-Friday
  • You value teamwork but confidently work independently or in collaboration with others
  • You bring care, patience, enthusiasm, and passion to work you undertake and the relationships you build
  • You embrace a fast-paced, changing environment while remaining adaptable, proactive, resourceful, and efficient
  • You communicate effectively and perform well under pressure or ambiguity
  • You possess an entrepreneurial spirit, are curious, insightful and have a continuous improvement and growth mindset
  • You anticipate and respond to the needs of others before they arise
  • You are excellent with time management and able to quickly shift tasks and priorities as needed
  • You are incredibly organized, with superb attention to detail and a strong ability to execute
  • You are adept at handling confidential information and situations with care and confidence
  • You’re resourceful and overcome obstacles quickly with a positive attitude

Your Qualifications

  • 3 + years of office admin experience and office/operational support in fast-paced environments/entrepreneurial company in Canada
  • Advanced knowledge of Microsoft Outlook, Word, PowerPoint, and Excel
  • Quick ability to create and implement new systems for efficiency
  • Maintain valid Canadian driver’s license
  • Bachelor’s degree in business, Admin, HR, and Operations preferred

Why Peeple Inc?

  • Competitive total reward package
  • Opportunity to work with our team that genuinely enjoys People and assisting their development
  • Group Medical and Dental benefits
  • Teammates that enjoy having fun and embrace work hard/play harder mentality
  • Ongoing coaching and leadership support
  • Dynamic culture – we work hard but we know how to celebrate wins together too

About Peeple Inc.

Peeple Inc. is a Vancouver-based People Development organization helping companies secure and enhance people teams and process that help scale thriving businesses. Applicants can expect thorough communication, an in-depth evaluation of their background and abilities, complete confidentiality, and our continuing care and expertise in matching candidates to roles that provide the best fit possible.

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