Executive Assistant

7 days ago

Toronto Ontario, Ontario, Canada Pulsenics Inc Full time

About Pulsenics


Pulsenics is catalyzing novel breakthroughs for electrochemical technologies that decarbonize our planet. Pulsenics’ innovation is the first to apply advanced spectroscopy techniques to industrial electrochemical applications, at scale, to target the industry’s energy waste problem. Our mission is to change how the industry, making up 15% of the world’s GDP, uses its energy.


“Pulsenics” means “Pulse Generation.”


True to its name, our proprietary hardware injects non-disruptive electrical pulses into an

electrochemical system to extract a unique signature for its State-of-Health. When combined with our Data Management Software, this untapped data unlocks fundamental insights that lead to the most energy efficient operations, at scale.


Pulsenics hardware and software is currently being used by customers around the world to improve electrochemical system design and performance. Pulsenics’ customers run diverse electrochemical systems ranging from fuel cells and batteries to wastewater treatment and metallurgy.


At Pulsenics, you will have the opportunity to have a direct impact on the development of our next generation hardware and software products, alongside our world-class team of innovators and engineers


Key Responsibilities:


  • Provide support in strategic decision-making by participating in key meetings, contributing to discussions, summarizing meeting notes, and ensuring follow-up on action items.
  • Coordinate and manage travel arrangements for team members, including booking flights, accommodations, and organizing detailed itineraries.
  • Oversee the management of emails for the executive team, ensuring timely responses and efficient organization of communications.
  • Organize and maintain calendars for the executive team, managing appointments to maximize efficiency.
  • Provide administrative support to ensure the smooth operation of the office.
  • Manage office supplies and equipment, ensuring cost-effectiveness and maintaining inventories.
  • Oversee vendor relationships, including negotiation and communication.
  • Prepare and submit applications and claims for relevant grants, ensuring all requirements and deadlines are met.
  • Coordinate and monitor contractor activities, maintaining detailed records and schedules.
  • Support human resources initiatives, including recruitment, onboarding, offboarding, policy implementation, employee engagement, and performance management.
  • Organize team outings and social events to foster a positive company culture.
  • Provide general support to visitors and oversee the maintenance of office space and facilities.


Requirements:

  • Minimum of 3 years of experience in office management, executive support, or a similar role, preferably in a startup.
  • Proficient in managing calendars and travel logistics.
  • Exceptional organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Capable of working independently and in a team.
  • Eager to learn and contribute to company initiatives.
  • Detail-oriented with a focus on quality and accuracy.
  • Outstanding time management and execution skills.
  • Strong problem-solving abilities, with a proactive approach.
  • Adaptable to a fast-paced, changing startup environment.
  • Degree or diploma in Engineering, Business Administration, Human Resources, or a related field.


Interested in Applying?


Pulsenics is committed to maintaining a diverse work environment and is proud to be an equal opportunity employer. We strongly believe that the diversity of our employees is one of our greatest assets, and, to that end, are committed to fostering an inclusive and welcoming work environment.

All qualified applicants, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status are encouraged to apply.

If you have any accessibility requirements or concerns regarding the hiring process or employment with us, please notify us so we can provide suitable accommodation.


  • Executive Assistant

    1 week ago

    Toronto, Ontario, Ontario, Canada Altis Recruitment Full time

    Our established corporate client is seeking a full-time permanent Executive Assistant to join their team in Downtown Toronto. This is a hybrid opportunity, requiring 3-4 days a week in-office. This role offers a competitive salary, potential for bonus, immediate benefits, and the chance to join a great company culture! ResponsibilitiesCalendar management for...

  • Executive Assistant

    9 minutes ago

    Toronto, Ontario, Ontario, Canada Peak Associates Limited Full time

    The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the department and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.Responsibilities Include:Calendar management and...

  • Executive Chef

    23 minutes ago

    Toronto, Ontario, Ontario, Canada Blue Shock Executive Search Full time

    About Us:Blue Shock Executive Search, established in 2003, is a renowned executive search firm excelling in recruiting top-tier candidates across restaurant, hospitality, and food service-related sectors. As industry leaders, we specialize in forging connections between exceptional talent and leading employers in Canada and the US. Our dedicated team acts as...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Ontario, Canada AIR MILES Reward Program Full time

    The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Ontario, Canada Inter-Co Division 10 Inc. Full time

    At Inter-Co Division 10, we specialize in the distribution and installation of toilet partitions, lockers, washroom accessories, glass shower systems and other specialty products. With 10 locations across Canada and the United States, it is our mission to create the leading North American Division 10 distribution company focused on exceptional customer...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada CEI Fleet Collision and Safety Full time

    We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. We are looking for a proven and experienced Executive Assistant (EA) with a passion for supporting a c-suite executive. This EA will serve as a strategic and tactical partner supporting an Executive Vice President...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Mttalentgroup Full time

    Job Title: Executive Assistant Work Model: Hybrid (1-2 days in office, downtown Toronto) Client Overview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. Job Description: As an Executive Assistant, you will play a crucial role in supporting executive functions...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada EightSix Network Inc Full time

    Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are you a highly organized, dedicated and...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada York University Full time

    Purpose:York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and wellness. One Lion At A Time. Working within a fast paced, changing environment the...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we? Equinix is the world's digital infrastructure company, operatingover 250 data centers across the globe.Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Executive AssistantCompensation: $25.00 to $32.00 hourlyThis Executive Assistant position at a growing, dynamic firm in the Healthcare/NHS industry is for professional, highly-skilled candidates. You might be right for this Executive Assistant role, if you feel you can maintain various administrative duties for executive management....

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada EightSix Network Inc Full time

    Contract Period: 05/21/2024 to 10/31/2024Hours: Monday- Friday (9AM to 5 PM) Responsible for providing administrative support to executive-level individuals. Responsibilities include assisting assigned executive in the management of schedules, handling calls from both internal and external sources, typing correspondence including letters, memos, forms,...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada The Ontario Secondary School Teachers' Federation District 12 Toronto Full time

    ONTARIO SECONDARY SCHOOL TEACHERS' FEDERATION TORONTO1482 Bathurst Street, Suite 300, York, Ontario M5P 3H1Job Posting for the position of Executive AssistantOVERALL EXPECTATIONSThe OSSTF Toronto office is a professional environment serving members of three Bargaining Units - Occasional Teachers (supply teachers), Professional Support Staff Personnel and...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Family Day Care Services Full time

    Executive AssistantWork with us at Family Day. Put your training, experience, and passion for quality Child Care and Early Learning to work at Family Day.Position Available: Executive Assistant, Permanent Full TimeLocation: 155 Gordon Baker Road, Suite 400, Toronto, Ontario, M2H 3N5Hybrid with a minimum of two days a week in officeStart Date:...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Element Fleet Management Full time

    Get started on an exciting career at ElementElement employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.What We NeedWe...