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Property Administrator

2 months ago

Calgary Alberta, Calgary region, Canada Catch Recruitment Full time

Catch Recruitment is seeking a full time Property Administrator to join our client’s team in Calgary, Alberta. The Property Administrator will support the various teams within the organization such as Property Management, Health and Safety, Leasing, Development, Transactions, Accounting, Finance and Corporate Reporting. The ideal candidate will be enthusiastic, energetic, extremely organized and a self- starter.


Responsibilities:


  • Monitoring monthly rent payments and following up with tenants as required.
  • Coordinating with other Property Administrators the delivery of the monthly rent receipt report.
  • Preparing tenant communications regarding rent increases, recoveries, insurance and other matters as required. Utilizing the tenant service call system and tracking all tenant complaints and requests.
  • Assisting the Property Manager with lease renewal and new leasing matters.
  • Assisting with the development of operations procedures for specific properties and overall property management activities.
  • Processing quotes, invoices and claims for completed work.
  • Preparing annual operating and tenant recovery budgets and monthly comparison of actual to budget.
  • Managing, organizing, and ensuring the accuracy of the tenant, property database.
  • Assisting in the due diligence of potential acquisitions, including coordination of consultants, reporting of results, assembly of finance information, and assembly of final recommendation report.
  • Completing monthly utility consumption spreadsheet, addressing any issues with billing, maintaining tenant insurance expiry records, maintaining proof of property tax payments and property tax appeal authorizations for all properties.



Requirements:


  • Minimum five years’ commercial real estate experience and basic accounting experience.
  • Comfortable taking initiative and foreseeing areas where the organization can be proactive.
  • Health and safety administration experience would be considered an asset.
  • Proficiency in MS Word and Excel are essential.
  • Manage multiple responsibilities in a flexible, deadline-driven environment.