Senior Administrative Assistant

1 month ago

Old Toronto Ontario, CA MNP Full time

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities
  • Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines.
  • Support Multiple Partners through calendar and email management, invoicing, A/R, travel bookings/arrangements and expense reports.
  • Provide support with respect to the development of RFP responses, proposal development, and research requests.
  • Calendar management - monitor and/or manage assigned partner(s) Outlook calendar. This includes responsibility for coordinating internal and external meetings, responding to changing priorities; the coordination of meeting logistics and the preparation of supporting material.
  • Client Relationship Management (CRM) – enter, review and maintain opportunities, client account and contact information in CRM platform.
  • Work process management – review of upcoming deadlines and work requirements with the partner(s); manage the flow of work to the partner (such as: documents for review/signature).
  • Format, edit and assist in the creation of client correspondence, presentations, proposals, reports and spreadsheets on behalf of the partner.
  • Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data.
  • Assist in the preparation of regularly scheduled reports.
  • Create, maintain and update spreadsheets.
  • Record minutes at various meetings and distribute or archive them accordingly.
  • Work collaboratively with other team members and leadership.
  • Uphold electronic and paper filing systems.
Skills and Experience
  • Completion of related post-secondary education in administration is an asset.
  • 5+ years of increasingly complex administrative responsibilities.
  • Advanced to Expert skill level with Microsoft Office Suite, specifically; Word, PowerPoint & Excel.
  • Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact.
  • Experience with Proposals and the procurement process is considered an asset.
  • Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility.
  • Confidence in ability to work in a highly technical and ever-changing work environment.
  • Flexibility to work overtime when required.
  • Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.
  • Previous experience working in a partnership or professional services firm is an asset.
  • Some travel may be required.
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