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Senior Legal Assistant

3 months ago

Old Toronto Ontario, CA Accoravillage Full time

Wednesday, August 7, 2024

Great Gulf is seeking an experienced Senior Legal Assistant to join our Legal Team in Toronto.

The Senior Legal Assistant is responsible for providing general assistance to the legal team. They will manage their own pipeline of work including: diarizing and managing critical dates in respect of project agreements; transaction and document management; undertaking special projects; litigation support, tracking and reporting; interacting with outside counsel; facilitating the execution of documents to support legal initiatives and transactions; policy management; creating processes; meeting coordination; preparation of presentation materials; corporate administration; contract management; preparation of contract summaries; document production; and general assistance in the day-to-day operations of the legal department. They will also be responsible for managing the legal department’s invoices which includes obtaining approvals, sending invoices to be processed, tracking spend, and facilitating budgeting initiatives.

Key Responsibilities:

  • Provide executive assistance to the legal team including meeting coordination; budget management, preparing presentations, assisting with implementation of policy initiatives and overseeing ongoing department projects.
  • Assist with maintaining electronic filing system of legal documentation.
  • Establish bring forward system to manage key dates.
  • Facilitate general document management including saving documents, creating material agreement folders, and updating corporate databases.
  • Maintain litigation reporting chart and provide general litigation support.
  • Provide legal support for the legal team on various transactions including setting up of data rooms; review of closing documents, compiling schedules, arranging signatories.
  • Facilitate the execution of documents, in person and electronically, including the transmission of signed documents to various stakeholders.
  • Manage department invoicing, tracking, and circulating approved invoices.
  • Other administrative tasks and/or special projects, as needed.

Qualifications:

  • 5-7 years of experience in an administrative role; legal experience is an asset.
  • Post-secondary degree or diploma.
  • Exceptional communication skills (written and verbal) and interpersonal skills.
  • Strong critical thinking ability and resourcefulness to troubleshoot problems and discover solutions.
  • Strong proficiency in MS Office, PowerPoint, and Excel; online business and legal research tools.
  • Excellent time management, discretion, professionalism, organizational skills, and attention to detail.
  • Interested in taking initiative.

We encourage you to apply, even if you don’t meet all the qualifications. If you are the right candidate, we will help you learn and grow.

  • Opportunity to work for a leading real estate development company.
  • Exciting projects and challenging opportunities to develop high-profile residential, commercial, and mixed-use developments.
  • Competitive salary and benefits package.
  • Dynamic and collaborative work environment.
  • Commitment to sustainability and social responsibility.

Great Gulf Group of Companies is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, aboriginal peoples, and persons with disabilities. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Great Gulf will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise Human Resources.

To be eligible to apply for this position you must be legally entitled to work in Canada. We are not accepting International applicants without a valid work permit. We thank all applicants for their interest. Only successful candidates will be contacted.

Location: 351 King St E, Toronto, ON M5A 2W4, Canada

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