Payroll & AP Coordinator

4 weeks ago

Halifax Nova Scotia, Nova Scotia, Canada Natural Forces Full time

Employment Opportunity Natural Forces

Payroll & AP Coordinator


Natural Forces is a leading Canadian clean energy developer that delivers projects in partnership with Indigenous Communities and Nations, CEDCs, Municipalities and other local communities across Canada, Ireland, and France. Natural Forces is an asset owner and retains ownership in our projects long term. Our passion is to build relationships that allow us to harness renewable energy resources in an environmentally and economically responsible way.


You will be joining a team that places a high value on employee growth, sustainability, and a healthy work environment.


Who are we looking for?


Natural Forces is seeking an Accounts Payable and Payroll Coordinator. This is a full-time position based at our head office in downtown Halifax. The primary responsibilities of the role will be:

  • Manage all payroll activities for the organization.
  • Collaborate with all departments to ensure employee information and details are up to date.
  • Manage invoice and purchase order approval workflows.
  • Ensure timely and accurate invoice posting to GL.
  • Ad hoc duties as required.


Key Tasks and Duties


Payroll and Benefits Administration

• Process bi-weekly payroll for Canadian employees.

• Collect and process timesheets for hourly employees.

• Respond to payroll related inquiries and resolve related issues as necessary.

• Verify, maintain, and organize payroll information and documentation.

• Company benefit plan administration.

• Retroactive pay adjustments as required.

• Prepare quarterly RRSP cheques.


Employee Records Management

• Process employment changes, system terminations and records of employment.

• Assist in annual preparation of T4’s, T4A’s, RRSP adjustments and T2200s for year-end balancing.

• Update WCB rates with payroll provider.

• Report and track annual vacation balances and bookings.

• Maintain electronic payroll files as required.


Accounts Payable Accounting

• Prepare invoice payment reports for review.

• Process invoices accurately with support from accounting team.

• Update and maintain vendor database.

• Ensure invoice and purchase order processes are documented and adhered to.

• Respond to vendor questions regarding invoices and payments.


Skills and Qualifications

  • Post secondary degree or equivalent in business administration, accounting, or payroll administration.
  • 3+ years of experience in a similar role.
  • Experience using Microsoft Excel to summarize and organize raw data.
  • Experience in construction environment considered an asset.


OTHER INFORMATION

Diversity, equity, and inclusion are critical to our clean energy mission. Natural Forces provides equal opportunity for employment and advancement. We are committed to an inclusive environment where all voices are valued and heard. We strive to make an equitable organization for our staff, stakeholders and partners.


Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Natural Forces we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

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