Committee Coordination Specialist

4 weeks ago

London Ontario KZ, Middlesex, Canada Volkswagen Group of America Full time

Job Description - Committee Coordination Specialist (St. Thomas) (ST.000081)

Primary Location

We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.

Our mission has started. Volkswagen Group’s largest cell factory in St. Thomas will carry out all battery activities – from processing raw materials to developing a unified Volkswagen battery to managing the European and North American gigafactories. Headquartered in Salzgitter, Germany, we are experiencing the transformation of mobility up close. Our goal is to contribute a positive impact to our global society, the environment and the economy. To reach these goals we need your POWER

We are looking for a Committee Coordination Specialist based out of the St. Thomas, Ontario office

Reporting to the Head of Strategy, this person will play a pivotal role in various aspects of committee coordination across different domains during the ramp-up phase and beyond. Key responsibilities include coordination and preparation of committees within PowerCo and Volkswagen Group.

This is a temporary flex hybrid model, requiring 2 days in the St. Thomas office. This is subject to change based on the needs of the project and will eventually be fully onsite.

We are seeking a highly skilled and detail-oriented Committee Coordination Specialist to join our team. The ideal candidate will be responsible for coordinating and preparing documentation for committees for the release of Investment budgets, ensuring that all processes are streamlined and effective and keeping track of budgetary dependencies. This role requires a blend of structural thinking, the ability to analyze complex requirements and expertise in communicating and visualizing complex strategic and financial content. Excellent communication, problem-solving, and organizational skills are imperative to drive successful outcomes. This role offers an exciting opportunity for a dynamic individual to contribute to the success of our projects and make a significant impact within our organization. Interdisciplinary thinking will be important as the position will be working closely with international and diverse teams across various specialist disciplines.

Primary Responsibilities:

  • Committee Coordination: Identify necessary committee decisions and coordinate the approach plan, prepare committee presentations, and align with relevant stakeholders.
  • Presentation and Documentation: Independently create and edit presentations and documentation; organize and participate in alignment meetings with stakeholders on a regular basis.
  • Cost Overview and Documentation: Establish up-to-date cost overviews, prepare documentation for committees and keep record of decisions.
  • Support organizational setup: Assist the Head of Strategy in setting up the organizational unit, definition of processes, standards and guidelines.
  • Progress Monitoring: Monitor and report on progress and identify potential risks and opportunities to contribute to overall project success.
  • Stakeholder Cooperation: Cooperate with stakeholders across the company to support progress and facilitate information exchange.
  • Relationship Building: Build strong relationships with internal stakeholders and serve as a point of contact for committee-related inquiries, fostering collaboration and communication across project stakeholders.
  • Continuous Learning: Engage in continuous learning and development to stay updated on best practices and industry trends, enhancing skills and knowledge in project management.
  • Additional Duties: Perform additional duties as assigned.

Minimum Requirements:

  • Undergraduate degree in Finance, Business Administration, Economics, or a related field, or equivalent relevant work experience.
  • 5+ years of experience in budget coordination, financial analysis, or a related role.
  • Advanced proficiency in Microsoft Office for creating financial presentations and reports.
  • Strong structural thinking and organizational skills, ability to analyze and synthesize complex financial data.
  • Strategic and pragmatic thinking with a strong commitment to project objectives.
  • Extremely collaborative, organized, detail-oriented, with the ability to juggle multiple issues and activities simultaneously in a highly professional manner.
  • Highly engaging and self-motivated, responsive, structured, results-oriented working skills with the ability to deliver results within tight timeframes and to work both independently and within a team.
  • Excellent interpersonal and customer service skills.
  • Occasional travel within Ontario, as well as internationally (~10%).
  • Ability to maintain flexible work hours to account for time zone differences with Europe, when necessary.
  • Overtime may be required to meet ramp-up deadlines.

Desired Skills:

  • International mindset and strong interest in global work and diverse teams.
  • Entrepreneurial drive to help establish a company from the ground up.
  • Experience in automotive and/or e-mobility industry (challenges & opportunities) is considered an asset.

What you’ll get in return:

  • A flexible and collaborative team dynamic.
  • Opportunities to participate in exciting company events that give back to the community.
  • Competitive employer paid benefits and overall compensation package.
  • And much more

*Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability, or any other characteristic protected by federal, or local laws.

Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities including during the application process. If you require an accommodation because of a disability, we will work with you to determine what reasonable accommodation may be available to meet your needs whether it be as an applicant or an employee. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate and reasonable accommodation.

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