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Administrative Services Coordinator

1 month ago

Ottawa Ontario HB, Montréal, Canada Express Employment Professionals - Ottawa East Full time

We're seeking a highly motivated and organized Administrative Services Coordinator to join our client's team in the West End As a key player in the electrical industry, our client offers a dynamic and supportive environment where you'll gain hands-on experience, work on exciting projects, and develop your skills in construction coordination.


At this time, we are only considering candidates in the Ottawa-Gatineau region.


Why work for this organization?

  • Health and Dental benefits after probation
  • 3 weeks’ vacation
  • 5 paid sick days
  • Year end bonuses based on profitability of the business
  • Room for growth – financially and professionally – Project Coordinator
  • Long standing reputable organization – Over 80 years
  • RRSP Match


Required skills and qualifications:

  • 1+ year of administrative experience
  • Excellent English communication skills
  • Proficient in MS Word and Excel (intermediate level)
  • Ability to work independently and collaboratively as part of a team
  • Comfortable working in an industrial setting
  • Interest in construction and potential for growth into Project Coordination
  • Keen attention to detail
  • Proactive and comfortable making phone calls to gather information
  • Highly organized and able to prioritize tasks effectively
  • Ability to thrive in a fast-paced environment


Duties may include, but are not limited to:

  • Develops cost estimates using supplier websites and Conest for labour estimates.
  • Obtains quote approval, communicates proposals to customers, and tracks quotes on spreadsheets.
  • Follows up with customers to gather feedback and confirm quote acceptance.
  • Converts accepted quotes into work orders, obtains purchase orders, and tracks incoming materials.
  • Assists with: Obtaining ESA permits, Pre-job and post-job documentation, Issuing purchase orders to suppliers and subcontractors, Service work order invoicing, Administrative tasks as requested by the Senior Project Coordinator
  • Answers customer calls, creates work orders, and hands them off to the Senior Project Coordinator for scheduling.
  • Other administrative duties as assigned


Compensation:

$20.00 to $24.00 per hour to start ($45,000 to $50,000 per year)


Monday to Friday – Hours are 7:30am – 4:00pm


If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.


We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.


Express Employment Professionals is an Equal Opportunity Employer.