WD-Procurement Office Administrator
4 weeks ago
DUTIES AND RESPONSIBILITES:
- Collects, consolidates, and distributes procurement-related reports.
- Maintains file structure and data retention for physical and electronic procurement records.
- Enters procurement related data into ERP system including the posting of authorized receipt records and/or including verification from internal users of services performed or goods received.
- Performs procurement duties and replenishment ordering within assigned dollar values and manages supplier activities within categories (delivery, cost, quality, and performance).
- Creates and updates team training checklists, internal training presentations, Standard Operating Procedures (SOPs) and other materials to ensure compliance to ISO standards and standardized processes.
- Disseminates inter-company procurement mail.
- Prepares shipping documents for supplier returns and/or material shipments to suppliers and label preparation for subcontractors.
- Tracks and resolves issues related to requisition preparation, requisition tracking, purchase order placement, supplier delivery, supplier payment and invoice discrepancies impacting the procurement cycle.
- Monitors and distributes Inventory/Consumable supply lists to appropriate procurement focal.
- Monitors procurement group mailboxes.
- Prepares supplier letters and other correspondence.
- Distributes Purchase Order records internally and to Suppliers.
- Assists the procurement team in the preparation of supplier quality claim letters and ensures database accurately reflects the most recent claim status.
- Maintains and organizes procurement information on the department Intranet site and procurement SharePoint records.
- Schedules and organizes team training events, meetings with internal functions and suppliers including the distribution of agendas and meeting minutes.
- Tracks and coordinates authorization for procurement card spend.
- Promotes teamwork, cooperation, and effective communication within the department and Company.
- Performs duties and responsibilities in a manner compliant with ISO 9001 and SQF 2000 standards.
- Performs other duties as assigned.
QUALIFICATIONS:
Education:
- Grade 12 diploma or equivalent.
- Administrative Assistant or related business administration program (diploma or certificate) or equivalent.
- Participation in a supply chain related diploma or certificate program is an asset.
Experience:
- Previous filing, data entry, report creation and document management experience.
- Intermediate or better level in Microsoft programs such as Word, Excel, PowerPoint, and Teams.
- 2-4 years experience in a manufacturing environment and/or procurement related function.
Abilities:
- Ability to deal with all internal levels of the organization as well as external suppliers.
- Ability to learn new software and/or upgrades to existing software easily.
- Ability to work with tight deadlines.
- Able to negotiate best outcome/options for company when working with suppliers.
- Very good interpersonal, communication (verbal and written), and organizational skills with high-level of attention to detail.
Other combinations of education, experience, knowledge, and skills will be considered.
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