Payroll Administrator

3 weeks ago

Old Toronto Ontario, CA University Health Network Full time

University Health Network (UHN), where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground-breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, UHN brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Job Description

Union: Non-Union
Site: Toronto General Hospital
Department: Employee Records & Payroll
Reports to: Payroll Supervisor
Work Model: Hybrid
Grade:N0:03
Salary: To commensurate with experience and consistent with UHN compensation policy
Hours: 37.5 Hours per Week
Shifts: Monday - Friday
Status: Temporary Full-time (18 months)
Closing Date: September 5, 2024

Job Summary:

As an integral member of the People & Culture team, the Employee Records & Payroll function at The University Health Network is a fast-paced department with 21 employees under the leadership of a Senior Manager and two Team Leads, with close ties to Finance. The Employee Records & Payroll Department oversees a significant payroll for approximately 18,000 employees of which half are unionized.

This role reports directly to the Payroll Team Lead and will be responsible for processing payroll for multiple client groups within UHN to ensure accurate and timely payments to employees. The successful incumbent will establish and maintain an effective schedule of payroll runs that meet legal, contractual and administrative guidelines.

Duties:

  • Responsible for full-cycle bi-weekly payroll for both salary and hourly employees, prepare and submit EFT payments to the bank.
  • Rotate and coordinate end to end payroll processing with other Payroll Administrators.
  • Process all areas of payroll in a timely manner including but not limited to vacation, overtime, retro pay, contractor payments, special payments and ROEs.
  • Calculating and processing all employment transactions including but not limited to salary adjustments, additional pay, stipends, shift premiums and other payouts.
  • Provide on-going technical support to managers and timekeepers using VIP-Workforce Management.
  • Investigate, validate and make corrections for discrepancies as needed.
  • Process all regular employee terminations including severance packages and salary continuations per settlement agreement.
  • Set up GL accounts as needed and process the error report for biweekly payroll run(s).
  • Comply with requirements as set out by legislations, such as Employment Standards, Canada Revenue Agency (CPP, EI, T4’s), Worker’s Compensation, Ministry of Finance, Statistics Canada, etc.
  • Process bi-weekly and monthly remittances (i.e. Tax, EHT, HOOPP, WSIB, and union dues).
  • Assist with year-end transactions and adjustments.
  • Process bi-weekly Ad Hoc HOOPP remittances and reconciliations.

Employee Records Responsibility:

  • Input, audit, verify and coordinate the processing of all employment related transactions, such as hires, salary changes, transfers, promotions, termination, severances, retirements for both temporary and permanent employees.
  • Ensures documentation is complete and in compliance with UHN internal policies and collective agreements.
  • Follow up with employees, management and People & Culture staff as required to obtain missing information or clarification with respect to requests.
  • Provides information and support to managers and administrative support staff regarding eligibilities, entitlements, People & Culture policies, collective agreements, standard procedures etc.
  • Investigates and resolves employee issues through contact with management, People & Culture staff and other departments.
  • Responds to enquiries and/or requests from UHN employees and management regarding benefits, People & Culture policy and collective agreements.
  • Responds to employee enquiries on the employee helpline.

Other Responsibilities:

  • Assists with quarterly, and year-end external and internal audit processes.
  • Provides backup to the Employee Records and Payroll Team Lead during vacation.
  • Other duties and responsibilities as assigned.
Qualifications
  • National Payroll Certification - PCP, required
  • A minimum of five (5) years Canadian payroll processing experience
  • Experience with in-house payroll administration, required
  • Excellent communication and analytical skills, required
  • Thorough understanding of the Canadian Payroll legislation
  • Advanced Excel skills including vlookup, pivot tables, data manipulation and analysis
  • Experience on union agreements is an asset
  • Experience working in a health care environment is an asset
  • Experience with VIP is an asset
  • Excellent interpersonal, customer service, verbal and written communication skills required.
  • Ability to effectively handle and maintain confidential information/materials required.
Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

  • Competitive offer packages
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
  • Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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