Administrative Assistant
1 month ago
Surrey Schools values an inclusive school district where equity is deeply embedded, and diversity welcomed. We acknowledge the profound responsibility we all have in ensuring that our schools and district sites foster an atmosphere where everyone feels secure, respected, and valued. Our commitment to providing a quality education extends beyond academic excellence; we are committed to creating and cultivating diverse, inclusive, and barrier-free environments for all applicants, employees, students, and their families. Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and tolerance and recognizes the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds.
Surrey Schools is the largest school district in BC and the second largest employer in Surrey. Spread across one of the fastest-growing cities in British Columbia, Surrey Schools provides quality education to over 83,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students. The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.
This Exempt position reports to the Executive Assistant, the successful applicant will be part of a team that provides confidential administrative support services to the Secretary-Treasurer’s Department and the Board of Education.
This position works closely with the Executive Assistant on the preparation of all board related materials and management of meetings. Duties include preparation of board/committee packages, reports, correspondence, presentations, and liaising with stakeholders. Attendance at board and committee meetings is required as well as attendance at staff meetings to take minutes, transcribe and distribute meeting documentation to stakeholders. Additional tasks include coordinating multiple calendars, maintaining records, making travel arrangements, completing expense claims and performance of general administrative and clerical duties. Also support the Assistant Secretary-Treasurers with managing the polices & procedures, privacy and records management portfolios.
Applicants will possess:
A diploma in Office Administration or equivalent.
A minimum of five years’ administrative work experience at a senior leadership level.
Proficiency in Windows, MS Office Suite, and Adobe Acrobat.
Experience working with elected officials and/or public or private boards.
Experience with school district policies and procedures, privacy and records management.
Attention to detail and organized with various correspondence and communication channels.
This position provides direct support to executives and the Board of Education in the absence of the Executive Assistant. A high level of expertise and discretion in all areas of office practice and procedures and the ability to work independently and prioritize time sensitive projects while maintaining discretion and diplomacy is essential.
This full-time position is based at the district education centre and not at a school. Public Board meetings take place once a month in the evenings, and committee meetings may be scheduled after 4pm. Please note that after hours work will be required for attendance at board/committee meetings.
The salary for this position is: $64,214 annually with comprehensive benefits package and Municipal Pension.
Qualified applicants can apply by clicking the "apply" button to the right of the posting. The closing date for this position is October 8th, 2024 at 4:00pm.
Note: Successful applicants will be required to consent to a Criminal Records Search prior to employment. Only those applicants selected for interviews will be contacted. To all others, thank you for your interest.
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